Assistant Executive/executive, Admin

COMPANY DESCRIPTION

Care Corner Singapore Ltd was founded in 1981, in a climate of changes in the early 1980s, as economic competition in the region intensified and the rift between the wealthy and the lower-income in particular the Chinese blue-collar workers, widened.Rev Tan Tien Ser and a group of passionate individuals believed that these marginalised people with lower income and little opportunities for a formal education could be helped to realise their potential and become more competent and fulfilled persons. Through a series of early outreach initiatives, Care Corner has evolved into an organisation offering a wide range of programmes and services delivered through various social service centres located island-wide.In a bid to stay relevant to the needs of the community, Care Corner has continuously strived to offer new and innovative programmes to support those in need and the less privileged.

DESIGNATION : Assistant Executive/Executive, Admin

RESPONSIBILITIES

**Facility and Operations Administration**
- Support the Centre Supervisor and Admin Manager in administrative task in order to achieve and maintain efficient and smooth running of the centers.
- Ensure upkeep, cleanliness and maintenance of the facilities. This includes liaising with vendors on maintenance matters, upkeep of first aid supplies and fire-fighting equipment.
- Manage payment including cash collection and issue receipts.
- Coordinate with clients or family members on collection of fees, ensuring prompt payment of service.
- Assist workplace safety exercises (e.g. fire drills) in accordance with safety guidelines and regulations.
- Assist in ad-hoc projects e.g. office/centre renovation.

**Programme & Data Administration**
- Work with relevant Program Supervisor for back-end program administration and implementation coordination and support.
- Upkeep of client's records and relevant databases within the Service Point, including the use of shared IT platforms for centralized depository of documents.
- Support in collation of data and statistics for program and services reporting to government authorities and publication content generation.
- Assist in implementation of personal data protection policies (PDPA) and measures in daily operations.
- Assist in Customer Satisfaction Survey report for all clients upon discharge.
- Assist in Volunteering Management matters to ensure timely execution.

***Procurement & Financial Administration**
- Manage the procurement and replenishment of office / centers required consumables, stationery and supplies.
- Process accounts payable and receivables, raising purchase and payment requisitions with supporting documents, as well as month-end reconciliations on program expenses tracking.
- Check and submit monthly Income Summary Report with supporting docs to Finance Department.
- Support in administering sponsorships and donations, including liaising with external partners where needed and proper record-keeping for audits.
- Assist in Donation-In-Kind collection and distribution, working closely with Head Office and Admin Manager to ensure smooth execution.
- Ensure that physical fixed assets tally with the fixed asset records maintained in finance system and assist in asset counting when required.

***Front Desk Administration & Secretariat Support**
- Manage front desk duties and attend to calls and walk in enquiries.
- Provide logistics support e.g. booking meeting rooms, prepare beverages, set up laptop, projector etc.
- Responsible for word processing, and updating of all materials regarding schedule reports, filing, photocopy, letters, writing minutes of meetings, forms, brochures, proposals, statement of accounts, clients’ records etc.

**HR & IT Administration**
- Involve in internship recruitment activities, liaise with ITEs and Polytechnics lecturers and provide support to Centres' Supervisors on internship matters.
- Provide support in the on-boarding and off-boarding of new staff, interns.

**Requirements**:

- At least 1 to 2 years of related administrative experience
- Proficient in MS office (Words, Excel, PowerPoint)
- Good team player and able to work independently
- Good communication and interpersonal skills
- Able to multi-task and work efficiently

QUALIFICATIONS
- Minimum ‘A’ Levels or Diploma holder

OTHER INFORMATION