Administrative Assistance

5 hours ago

Singapore WATG SINGAPORE, INC. Full time

Over the course of the last seven decades WATG and affiliated design studio Wimberly Interiors have become the world's leading design consultants for the hospitality, leisure and entertainment industries. WATG offers integrated design services comprising strategy, planning, urban design, architecture, landscape, and interiors design for urban tourism and resort destinations. WATG's projects are renowned not only for their design and sense of place but also for their bottom-line success.

The Singapore location of WATG is hiring an Administrative Assistant.

**SUMMARY OF POSITION**:
The position reports to the Director of Office Administration and may also report to a Project Manager and/or Managing Director and is responsible for providing office, clerical, and adminitrative support. Must be available for overtime or off hours as needed, regular working hours are 9:00 a.m. to 6:00 p.m.

**JOB REQUIREMENTS**:
Position requires initiative and judgment to plan, prioritize, organize, and perform duties. Must be prepared to respond to multi-task job schedule for daily routine, maintain high levels of concentration and attention to detail, and work with a team approach to accomplish tasks. Have strong verbal and written communication skills; ability to effectively gather and disseminate information and respond to questions from groups of mangers; and be proficient with Windows Office Suite, Outlook and Adobe Suite, InDesign is a plus. Must maintain professional appearance appropriate for job tasks and maintain proper business etiquette

This position requires three years’ experience as general office support in a small to mid-size professional service firm.

**MAJOR RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO**:

- Receptionist functions - Welcomes guests and clients, in person or on the telephone, schedules meetings, and answering or directing inquiries.
- Organizes and files team(s) paperwork; maintains documents storage for both computer files and hardcopy files; and coordinates retrieval of archived files.
- Maintains and coordinates project team (s) schedules, coordinates meetings, team travel arrangements, and meeting facilities.
- Orders meals for office meetings/events.
- Coordinates office neatness, repairs, improvements, expansions, or modifications as directed by Director of Office administration and maintain the records.
- Daily maintenance of facility, including ordering of pantry and stationery supplies, printing room supplies.
- Assists in brochure preparation when necessary, including printing and binding of booklets.
- Arrangement of courier and dispatch services.
- May assist other administrative or executive assistants at the direction of the Director of Office Administration / Managing Director.
- Will perform other project and duties as assigned by the Director of Office Administration.

This job description reflects management's assignment of essential functions, but it does not prescribe or restrict the tasks that may be assigned.

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