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Assistant Director

2 weeks ago

Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

URGENT

Location : Harbourfront Centre

Position : Assistant Director (Operations)

Pax : 20

Contract period : ASAP (3mths - 1 year, any extension would depend on good work performance and operational requirements.)

Min Degree with at least 15 years of relevant work experience or Diploma with at least 19 years of relevant work experience. Monthly salary $5,500 per month.

**Working hours**:
Depending on the post you are selected for, the working hours is either of the following:
(a) Mondays to Fridays, 0830 to 1800 hrs

Note: May be required to work on weekends and public holidays, due to operations demands.

Or

(b) Alternate working days, 12-hr shift

0800hrs to 2100hrs, including one hour lunch break (including Sat/Sun/PH)

In support of Singapore’s COVID-19 national vaccination programme, we are looking for individuals to be part of

COVID-19 Operations which may include Vaccination, Quarantine, Health Alert and/or Testing.

**Job Responsibilities
**Supervisory**:

- Supervise and lead the team in stakeholder and vendor management, including negotiations with internal and external parties including government bodies, volunteers, external auditors, vendors etc.
- Provide guidance in the preparation of operational reports and recommendations.
- Assist the Director in setting goals that promote the profile of the team and provide professional advice and guidance to the staff in relation to their work and career matters
- Oversee and manage the workload and daily activities of the team and ensure outcomes are achieved with efficiency.
- Assist in the preparation of budget, operational schedules, and other organisational reports, when required.

**Project Management**:

- Manage cross-functional teams in project deliveries and assist to track project timelines and milestones.
- Manage contract terms, change management, identify potential risks and devise contingency plans.
- Provide regular projects communications including status updates to senior management and stakeholders.
- Create a positive team environment and coordinate work effort of each team member in a cohesive fashion.
- Participate in tender project management and maintenance costing as well as quotations.

**Policy and Planning**:

- Direct and administer complex planning projects and participate in the development of new initiatives.
- Identify the inter-relationship of diverse planning issues and advise COVID-19 Operations on the best way to effectively integrate agency-wide planning efforts.
- Analyse, interpret, and explain complex planning reports and studies.
- Communicate effectively and persuasively, both orally and in writing, to a wide variety of diverse constituencies and stakeholders.
- Establish and maintain highly effective working relationships with direct and indirect employees and leadership team in COVID-19 Operations.
- Represent MOH or the Task Group in negotiations, meetings and forums convened to discuss policy and planning issues.

**Requirements**:

- Strong people skills with good facilitation skills and experience in dealing with internal and external stakeholders, as well as people from diverse backgrounds.
- Ability to problem solve and independently tackle issues to resolution
- Self-directed and can work efficiently
- Possess good analytical skills, effective communication and written skills
- Good project and time management skills
- Adaptable, resilient and ability to work with ambiguity in a fast-paced and dynamic work environment
- Willing to work long hours when necessary
- Able to multi-task and work under pressure and tight deadlines to produce desired results
- Successful applicants will be placed under the recruitment agencies’ administration
- Successful applicants may also be redeployed to another role depending on organisational needs and operational requirements