Administrator, Logistics Operations

1 week ago

Marina Bay, Singapore Marina Bay Sands Full time

LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE

Be part of our diverse and inclusive team.

Job Responsibilities
- Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Write or draft correspondence, reports, documents and/or other written materials.
- Maintains customer confidence and protects operations by keeping information confidential.
- Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
- Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
- Liaise with other departments to maintain and promote efficiency in day-to-day operations.
- Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
- Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
- Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
- Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
- Establish and maintain effective communication, coordination and rapport with Team Members and Management.
- Maintain confidentiality of sensitive materials and project the Company’s professional reputation
- Perform any other tasks and projects as assigned.

Job Requirements

Education & Certification
- Diploma in Business Administration, Economics or equivalent

Experience
- Minimum of five years solid experience in similar capacity

Other Prerequisite
- Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
- Possess excellent interpersonal, communication and organizational skills.
- Able to work independently, meticulous and detail-oriented.
- Responsible, accountable and discreet with sensitive / confidential information.
- Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
- Be able to work under pressure in a fast moving environment.
- Possess well groomed, professional appearance at all times.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.

  • Logistics Operations Specialist

    5 days ago

    Marina Bay, Singapore Marina Bay Sands Full time

    **Job no**: 502609 **Work type**: Full Time **Location**: Marina Bay Sands **Categories**: Convention Services **Administrative Functions** - Updating of team members attendance and temperature log sheet. - Observe department’s standard operating procedures. - To observe all measures in place. - To work towards the company mission and vision, to meet...

  • Specialist, Logistics Operations

    1 week ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities Administrative Functions - Updating of team members attendance and temperature log sheet. - Observe department’s standard operating procedures. - To observe all measures in place. - To work towards the company mission and vision, to meet...

  • Temporary Administrative Assistant

    4 days ago

    Marina Bay, Singapore RIMOWA Singapore Pte. Ltd Full time

    **Responsibilities** - Assist in administration of all inbound and outbound logistics - Perform accurate data entry and monitoring of key systems and trackers - Assist in general administration (organizing, liaise with external vendors, etc) **Requirements**: - A good team-player, positive attitude - Proficient in Microsoft Excel skills **Job Types**:...

  • Assistant Coordinator

    7 days ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities - Coordinates with internal departments and external vendors on repairs, purchases & capital asset disposal of FF&Es. - Raises purchase request for FF&E & table operating supplies. - Coordinates the logistics of purchase orders, inventory...

  • Administrator (Surveillance)

    5 hours ago

    Marina Bay, Singapore Marina Bay Sands Full time

    **Job no**: 503274 **Work type**: Full Time **Location**: Marina Bay Sands **Categories**: Casino Management **JOB SCOPE** **Summary of Job Responsibilities** To perform all duties in accordance with Marina Bay Sands policies and within the realm of the Company vision, mission and values. **Responsibilities**: - To manage the daily tasks of...

  • Specialist, Mice Service Operations

    6 days ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities Administrative Functions - Ensure all team members adhere to the standard operating procedures and policies. - Updating of team members attendance and temperature log sheet. - Observe department’s standard operating procedures. - To observe...

  • Junior Vessel Operations

    2 weeks ago

    Marina Bay, Singapore Sumec Ocean Transportation Pte. Ltd Full time

    **Location** Marina Bay Financial Centre **Job Function** Operational Roles **Employment Type** Full Time **Position Level** Junior executive **Education Level** Degree **Salary Range** 4,000 - 4,500 **Number of Vacancies** 1 **Posted On** 60 minutes ago **Expiring On** 3 months **Job Scopes & Responsibilities** - To handle all operational matters...

  • Senior Administrator, F&b Planning

    1 week ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities - Provide administrative and clerical support to the team - Perform administrative functions within the department, make discretionary decisions and interface with all appropriate departments on the property - Collate and distribute incoming and...

  • Yacht Administration Manager

    7 days ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Summary Members of Marina Bay Sands family and crew of Motor Yacht Paiza One offer contemporary ultra-luxurious service with a strong commitment to create unforgettable memories for our guests and passengers. The Yacht Administration Manager is a land-based...

  • Logistics Attendant

    7 days ago

    Marina Bay, Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities - Inspect food and beverage shipments for temperature, hygiene, quality, shelve life, labeling and marking requirements. - Inspect counts, weights, and case packs of incoming shipments to verify information against purchase orders. - Perform put...