Admin Assistant

5 days ago

Singapore AURUM GRAVIS PTE. LTD. Full time

**About The Role**

We're looking for a reliable and proactive **Admin Assistant / Personal Assistant**to support our management team and assist with daily operations. This role combines general office admin, executive support, and assistance with fund-related tasks such as investor documentation and compliance. It’s a great opportunity for someone organized, discreet, and eager to gain exposure to private equity real estate and fund management.

**General Administrative Duties**
- Provide executive support including calendar management, meeting coordination, travel arrangements, and expense tracking.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Manage office operations, supplies, and vendor communications.
- Prepare reports, presentations, and correspondence on behalf of the management team.
- Assist with basic HR tasks such as maintaining staff attendance and leave records, supporting recruitment processes and coordinating employee welfare activities.
- Responsible for office supplies, stationery and maintain office cleanliness and order.
- Assist in planning and organizing company events and meetings.
- Perform other administrative duties as and when assigned

**Personal Assistant Duties**
- Assist director with personal matters, errands, and scheduling.
- Ensure timely follow-up and reminders for both professional and personal commitments.
- Perform other duties as and when assigned

**Fund Administration Support**
- Assist in preparing fund-related documents including capital calls, distribution notices, and investor reports.
- Investor onboarding, maintain and update investor records and support KYC/AML documentation.
- Coordinate with external service providers such as fund administrators, auditors, legal and tax advisors.Support regulatory filings, compliance matters, and audit preparations.

**REQUIREMENTS**
- **1-2 years**of administrative or assistant experience is generally preferred.
- Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Good communication skills (spoken and written).
- Flexible and adaptable to changing priorities
- Proactive, detail-oriented, and able to work independently

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