
Receptionist
2 weeks ago
TITLE: Front Office Operations/Office Admin
JOB SUMMARY:
Performs all duties related to the front office operations, and administrative assistance to the Office Manager.
ESSENTIAL FUNCTIONS:
Answers, screens and places phone calls.
Routes mail as directed.
Arranges inter-office pouch services and local courier.
Receives visitors and visiting attorneys.
Receives and organizes deliveries.
Prepares conference rooms for meetings.
Manages cleaning services provider.
Prepares petty cash reimbursements and reporting.
Coordinates and ensures timely receipt of vendor payables.
Assists with Aderant Expert invoicing process.
Coordinates with landlord for building services.
Complies with and understands Firm operations, policies and procedures.
Performs other related duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB COMPETENCIES:
Knowledge of relevant firm computer software programs (e.g.MS Word, Excel, Outlook, Power PDF), with the ability to learn new software and operating systems.
Knowledge of Aderant Expert would be an advantage.
Ability to read, interpret and follow instructions.
Demonstrates effective interpersonal and communication skills, both verbally and in writing.
Demonstrates close attention to detail.
Flexibility to adjust hours and work necessar
y to meet operating and business needs.
**EDUCATION & EXPERIENCE**:
O/A levels or equivalent.
Minimum of 3 years’ related experience.
Note: Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills and efforts. Nor are they intended to form a contractual relationship between the employee and the Firm. Rather, they are intended to be accurate reflections of the principal elements of the job.
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