Business Administrator

1 day ago

Singapore XTRATEGIST PTE. LTD. Full time

**Key Responsibilities**:

- **Office Administration**Oversee general office functions, including managing supplies, equipment, and vendor relationships.
Maintain and update operational policies and procedures to improve efficiency.
- **Data Management & Reporting**Organize and maintain company records, databases, and documentation.
Generate regular reports and analyses for management review, ensuring data accuracy.
- **Scheduling & Coordination**Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
Organize company events, training sessions, and team-building activities.
- **Financial Support**Assist in budget tracking, expense reporting, and invoicing.
Collaborate with finance and accounting teams to ensure timely processing of transactions.
- **Internal Communication & Team Support**Serve as a central point of contact for administrative inquiries and issues.
Support cross-functional teams by streamlining communication and ensuring project deadlines are met.
- **Process Improvement**Identify opportunities to optimize workflows and implement best practices.
Proactively propose solutions to enhance day-to-day operations.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience in an administrative or operational support role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with project management tools.
- Ability to handle sensitive information with confidentiality and discretion.

**Skills & Attributes**:

- **Attention to Detail**:Ensures accuracy in reporting, scheduling, and data management.
- **Problem-Solving**:Capable of identifying issues and implementing practical, effective solutions.
- **Adaptability**:Thrives in a fast-paced environment and can handle multiple priorities.
- **Collaboration**:Works well in a team environment and builds strong relationships across departments.
- **Proactivity**:Takes initiative and anticipates the needs of the business and team.

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