Executive Assistant

5 days ago

Singapore SATS Full time

Job Title: Executive Assistant
- Job Location: Inflight Catering Centre 1

**About Us**:
SATS is Asia's leading provider of food solutions and gateway services. Using innovative food technologies and resilient supply chains, we create tasty, quality food in sustainable ways for airlines, foodservice chains, retailers and institutions. With heartfelt service and advanced technology, we connect people, businesses and communities seamlessly through our comprehensive gateway services for customers such as airlines, cruise lines, freight forwarders, postal services and eCommerce companies.
- Job Description:
**About Us**:
Headquartered in Singapore, SATS Ltd. is one of the world’s largest providers of air cargo handling services and Asia’s leading airline caterer. SATS Gateway Services provides airfreight and ground handling services including passenger services, ramp and baggage handling, aviation security services, aircraft cleaning and aviation laundry. SATS Food Solutions serves airlines and institutions, and operates central kitchens with large-scale food production and distribution capabilities for a wide range of cuisines.

**Why Join Us**:
At SATS, people are our greatest asset and we build our success on the knowledge, expertise and performance of every contributor, by embracing diversity and uniqueness. As part of our holistic approach and commitment to embracing FAM (Fulfilling, Appreciated, Meaningful) in the workplace, we offer the runway to develop Fulfilling careers that foster your career growth, recognising and Appreciating the strength of talent and capabilities that we continue to build internally; and inspiring and encouraging each other to make Meaningful contributions in the work we do at SATS.

**Key Responsibilities**:

- Provide full-spectrum secretarial and administrative support to C-suite; including diary management, prioritization of simultaneous meeting requests, availability, administer all relevant system transaction on behalf of C-suite (travel & expense, employee portal, e-Procurement, IT requests/approvals)
- Point of liaison to manage internal and external stakeholder calls and appointments and relevant committee meetings associated with C-suite
- General on-site and in-person administrative duties as required; including arranging access to office for guest, booking meeting rooms with refreshments, handling mail, photocopying, scanning
- Effective management, prioritization and routing of verbal and written enquiries between departments to ensure the timely flow of information
- Prepare and distribute accurate and timely meeting agendas and materials
- Manage incoming and outgoing mail, and maintain and update office filing systems
- Provide general administrative support to the department heads as needed; including new hire onboarding, business card purchase, organization of logistics for meetings such as team offsites

**Key Requirements**:

- Prior experience in an administrative or secretarial role preferred.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Ability to work independently and as part of a team.
- Trustworthy, responsible, and discreet in handling confidential matters.
- Professional and friendly demeanor.

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