Executive Assistant

1 week ago


Singapore National University Health System Full time

The Executive Assistant will support training & development activities, including administration work for professionals’ and pre-professionals’ training.

**Primary Responsibilities and Duties**

Pre-professional Education
- Coordinate and support logistics for pre-professional (NUS Pharmacy students/pre-registration pharmacists/polytechnic students) training arrangements and scheduling
- To collate, maintain, submit training reports and records, including feedback and evaluation
- Exam coordinator for pre-professional training

Professional and Non-Professional Training and Development
- Administrative duties for planning and implementation of training strategy, initiatives and e-learn programs for the organization.
- Assist in preparation and collation of assessments and evaluation of initiatives
- Staff registration for courses and training programs
- Maintenance of accurate training records

Clinical Practice
- Coordinate the administration and data collation of audits relevant to Clinical Practice Department
- Provide administrative support in medication error reporting and claims processes
- Provide statistical reports on pharmacy clinical performance

Secondary Responsibilities and Duties
- Perform any other duties as assigned by the Reporting Officer
- Assist other pharmacy departments when required

**Job Specification/Requirements**
- Minimum Diploma
- Experience in Administrative and clerical (involving IT systems)
- Prior knowledge in pharmacy preferred
- Possess IT skills (Microsoft Office, Excel)
- Able to be organized in administrative work
- Able to work independently with minimum supervision and have good initiative
- Possess good communication and interpersonal skills
- Able to function effectively as a member of a team


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