Administrative Assistant

2 weeks ago


Singapore TRITON AI PTE. LTD. Full time

**Permanent position, Salary up to $4,100 with AWS + 2-3 months bonus**:

- **Location: Jurong West
**Responsibilities;**
- Providing administrative support to the department
- Managing calendars for Directors and Managers, scheduling meetings, booking rooms, taking minutes at department meetings, generating reports and slides
- Coordinating and assisting with travel arrangements, including booking flights, hotels, visas, and cars
- Assisting with processing T&E claims via Concur
- Managing the department's shopping cart and MS Teams site
- Updating the department's organization chart and SOP in SharePoint in real-time
- Maintaining and updating the Management Movement Chart
- Supporting visitors in town, including working with managers on agendas, arranging meetings, transportation, and meals
- Tracking department training progress
- Managing department stationery, printer machines, department cabinet keys, and fringe benefits
- Ensuring the timely, consistent, and effective delivery of information and assignments between managers and departments
- Demonstrating excellent judgement and respecting the confidentiality of information
- Meeting deadlines, prioritizing workloads, and producing the required amount of work to meet needs
- Adapting to a variety of assignments and accepting change
- Providing reception duty coverage on a rotating basis
- Attending monthly admin meetings and taking minutes on a rotating basis
- Performing other ad hoc duties as assigned.

**Requirements;**
- At least 3 years of relevant experience in the administrative field
- Experience in minutes writing and travel arrangement
- Willingness to cover reception duty on an ad-hoc basis
- Proficiency in Microsoft tools such as Outlook, Word, PPT, and Excel preferred
- Experience in Concur, shopping carts, and meal arrangements is an added advantage
- Customer-focused with good planning skills
- Meticulous and independent with good communication skills.

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661



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