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Senior Executive, Nuh Kidstart Program
2 weeks ago
**Job Purpose**
You will provide operational coordination, administrative support, and project management to the program. You will also be managing the day-to-day administrative duties, secretarial support activities of the office, data collation, tracking and entries. In addition, you may independently administer a defined program initiative or service operation for the Program.
You will also be providing a suite of corporate services in Finance, Human Resource, Payroll and Claims, Data Management, and IT services to ensure smooth running of the office. Preparation and maintaining audit and supporting documents.
**Duties and Responsibilities**
- You are required to demonstrate your ability in utilizing resources in a cost-effective manner.
- You shall prepare or assist with the preparation of scheduled and/or adhoc reports.
- You will be coordinating purchases made by the program. You are expected to demonstrate good interpersonal relations with public and staff.
- You shall oversee and administer the day-to-day activities of the office and develop systems which ensure productive and efficient office operation.
- You are to assist and support the Supervisor and/or Senior Management in problem solving, project planning and management, and development and execution of state goals and objectives.
- You are the primary point of direct administrative contact and will liaise with other offices, individuals, and external institutions and agencies on a range of specified issues.
- You will organize and facilitate meetings, conferences, trainings, and other special events.
- You will provide and/or oversee the provision of direct staff support which may include handling phone calls and inquiries, scheduling and preparing responses to incoming correspondences, handling day-to-day public relations and problem solving.
- Manage and support the discipline leads in developing procedures and SOPs for the smooth running of programme.
- Supervise smooth implementation of plans for the programme and be responsible for troubleshooting operational and administrative matters.
- Identify, monitor and ensure key programme performance and standards are adhered to, to achieve key reporting objectives.
- To handle full set of accounts and maintain accurate financial records and statements.
- Support on operating budget queries and monitor operating budget expenditure during the financial year through monthly performance reports.
- To prepare submission of annual audited income and expenditure statement to funder.
- Oversees compliance with funding agreements and addresses audit related queries.
**Secondary Responsibilities and Duties**
- Perform any other duties assigned by supervisor.
**Job Requirements**
- A Tertiary degree, in Accountancy/ Finance is preferred.
- Basic degree from a recognized institution.
- Ability to draft reports required by funding agencies and relevant supervisory organizations.
- A good understanding of accounting and figures.
- Knowledge in budget and procurement would be an added advantage.
- Strong analytical, planning and problem-solving skills.
- Ability to work with cross-functional multi-disciplined teams.
- Effective team-player.
- Meticulous, possess excellent organizational and coordination skills.
- Good interpersonal and communication skills.
- Ability to multi-task and work independently in a fast-paced environment.
