Administrative Assistant

1 week ago

Singapore 2B PRINTING SOLUTIONS PTE. LTD. Full time

**Why Join Us**:

- 5 working days
- Work-life balance culture
- Collaborative work environment with a supportive team
- We offer a competitive remuneration package based on qualification and experience.

**Overview**:
We are seeking a detail-oriented and organized Administrative Assistant to support our printing operations. As an integral part of our team, you will be responsible for managing various administrative tasks essential for the smooth functioning of our printing facility.

**Key Responsibilities**:

- Generate accurate and timely quotations for printing services based on client requirements.
- Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
- Coordinate with the production team to generate delivery orders (DO) and arrange timely delivery to clients.
- Communicate with clients to schedule deliveries, address inquiries, and provide updates on orders.
- Handle daily paperwork, including filing, organizing documents, and maintaining records.
- Manage the movement of goods in and out of the facility and maintain accurate inventory records.
- Provide assistance and support to walk-in customers, addressing their inquiries and facilitating order pickups.
- Answer incoming phone calls, addressing customer queries, and redirecting calls as necessary.

**Requirements**:

- Good conversant in English and Mandarin will be added advantages.
- Proficiency in Microsoft Office and accounting software (e.g. Xero) will be another added advantages too.
- Pleasant personality, hardworking, able to take/understand instruction and detail-oriented.
- Ability to work independently and collaborate effectively within a team.

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