Admin & Logistic Personnel

5 days ago

Clementi, Singapore KINETICS PROCESS SYSTEMS PTE LTD Full time

**DUTIES AND RESPONSIBILITIES**:
1. General Site Office administration such as reception of visitors, telephone answering, site office maintenance

2. Responsible for Site office stationery, office supplies, consumables and Site office equipment maintenance.

3. Generating documentation and logs required for site operations

4. Work with manager/ supervisor in getting quotations and prepare material requisitions, collect invoices, and liaise with purchasing/ accounting department for all purchasing/ accounting matters

5. Ensure all Company Documents such as SOP Manuals, Safety, Training Manuals and other such documents are properly catalogued and controlled. Librarian function.

6. In charge of HR functions for TCM group & provide staff documents/ information to the HR department when necessary.

7. Responsible for timely collection, verification & data entry of Timesheets

8. Responsible for leave and claims form collection and verification.

10. Responsible for arrangement of relevant training courses e.g refresher / Hazmat/ Fire fighting/ First Aid training, maintenance and updates of training records/ individual training records etc.

11. Timely maintenance of SPC data and disseminate the data weekly to customer, supervisor and service team including uploading the data on Operation Technician’s computer.

12. Generate monthly man-hour, billing & expenses reports to Site Manager for tracking.

13. Track all PO and billing for site project. Work closely with Finance and site management.

14. Assist and support Site Managers ad-hoc request.

15. Preparation for Internal & External audit for site TCM documentation and training records.

16. Maintain the proper record on PPE issuance and re-ordering.

17. Perform miscellaneous ad-hoc duties when necessary.

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