Administrative Assistant

1 week ago


Singapore INTERNATIONAL CENTRE FOR INDUSTRIAL TRANSFORMATION LTD. Full time

We are the International Centre for Industrial Transformation (INCIT) is an International Organization focused on global thought leadership and innovation in global manufacturing transformation. We building up a transactional platforms to collect ESG data and generate analytics for micro and macro-economic views INCIT, we are going to develop multiple transactional IT-platforms.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

**Responsibilities**:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

Requirements and skills:
Proven experience as an Administrative or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

You will report to the CEO of INCIT.

Well, a lot - but we looking for a hands on person who is self-driven, and who has an emotional intelligence to do the right things and not just doing things right



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