Executive Assistant, Investment Insights Group
6 days ago
Location: Singapore, SG- Job Function: Investment Insights Group- Job Type: Permanent- Req ID: 15227GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
**Investment Insights Group**
We use advanced quantitative techniques and cutting-edge technological tools to generate insights that drive outstanding investment outcomes for GIC.
**What Impact can you make in this role?**
You will be part of a team that uses advanced quantitative methods, alternative data, and technology to generate superior investment performance.
**What will you do as an Executive Assistant providing administration & business support to the team?**
This role will provide administrative assistance to the Director of IIG and support the IIG Director’s Office. To succeed in this role, you must have previous experience supporting executives and teams from the financial services industry. You should demonstrate a high degree of integrity, initiative, attention to details and independence in working on highly confidential matters.
**Responsibilities**
Business Administration & Project Support
- Provide general administration support to Director, IIG and Leadership Team.
- Maintaining calendars including scheduling and managing meetings, coordinating across different departments and external counterparties
- Organize the team’s business travels and help to coordinate travel itineraries, including submission of travel expense claims
- Managing the team’s mailbox to follow up and respond to enquiries promptly
- Provide project support and coordination by maintaining and tracking project records & budgets, handling staff and vendor on-boarding and off-boarding matters
- Assist various business matters on an ad hoc basis
- Undertake other projects and administrative duties as assigned (i.e. managing office and stationary supplies, administering/filing of documents or invoices) and other standard administrative matters as needed
Events & Engagement Coordination
- Assist in organizing departmental and social events
- Manage multiple-channel correspondences and booking tools in relation to event management
- Coordinate support and engagement with internal and external teams and vendors (catering, logistics, rooms, furniture arrangements as needed for key events)
**What qualifications or skills should you possess in this role?**
- Able to exercise good judgment in handling various issues on priority basis and meet tight deadlines
- Strong interpersonal skills - Positive attitude with the ability to communicate efficiently and work collaboratively across a multitude of stakeholders and cross functional teams
- Self-driven and takes excellent ownership
- Strong organizational skills - Meticulous with the ability to multi-task, prioritise and work under limited supervision
- At least 5 years’ experience in administrative support to management and teams
- Proficiency in Microsoft Office (Word, Excel, Powerpoint, Sharepoint, Outlook, Teams)
**Work at the Point of Impact**
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
**Flexibility at GIC**
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
**GIC is an Equal Opportunity Employer**
**Our PRIME Values**:
**Our PRIME Values**:
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.
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