Company Secretarial Executive-legal

Company Description
**About Toll: Global Logistics**

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 25 countries, and a forwarding network spanning 150 countries.

Grow your career with Global Logistics, as we expand our operations across Asia. With a passion for progress, we’re playing our part in a vital industry that keeps global communities doing, moving and growing. We’re driven to be the best logistics partner for our customers. Our positivity and teamwork is recognised when we go ‘above and beyond’ to share our knowledge, improve how we work and solve complex problems. While every day brings a different challenge, we adapt with the autonomy to make fast decisions. Experience a caring and collaborative culture, where there is respect for our diverse backgrounds, skills, ideas and flexibility for our wellbeing. Progress your career through training, on-the-job learning and mobility, all in a safe, stable and secure working environment.

**Job Description**:
**Corporate Secretarial Executive**

**Responsibilities**
- Reporting to Global Logistics Asia Lead Counsel, to provide in-house secretarial services in managing and administering day-to-day operation of secretarial practices and requirements in accordance with the applicable rules and regulations associated with the Toll Group of Companies incorporated in Singapore, including but not limited to the following:

- Incorporation of new companies
- Maintenance of corporate secretarial records for various entities, including statutory registers
- Drafting and updating databases of corporate secretarial records and ensuring compliance with relevant statutory and regulatory requirements
- Preparation of directors / shareholders' meeting minutes and resolutions (including those prepared by overseas entities) and arranging for document signature by authorised signatories.
- Preparation of annual returns and other statutory documents
- Preparation and lodgement of routine / ad-hoc client transactions via ACRA Bizfile & IRAS portal (e-stamping) and Corpass authorisations
- Registration and discharge of charges
- E-stamping with IRAS for transfer of shares
- Issuance of share certificates
- Preparation of the Company’s billing for secretarial fee and other charges
- To assist in corporate exercises relating to corporate secretarial functions.
- To ensure proper maintenance of all secretarial documents including keeping proper records of company secretarial documents of overseas Toll companies.
- To work with external corporate secretarial firm(s) as and when required.
- To be able to handle basic secretarial duties with minimum supervision.
- To arrange for the notarization and legalization of various legal documents for use overseas.
- To assist with any administrative assistance required by Legal department.
- To attend other related ad-hoc assignments as and when required.

**Qualifications**:

- [Pursuing ICSA, ICSA graduate or member of SAICSA / CSIS.]
- At least 3 to 4 years working experience as inhouse company secretarial practice managing Singapore incorporated companies.
- Prior experience in handling corporate secretarial recording keeping work for overseas jurisdictions is an advantage.
- Familiar with the Singapore Companies Act and other relevant regulations.
- Trustworthy, able to maintain confidentiality with integrity and commitment.
- Ability to communicate effectively and computer literate.
- Able to meet deadlines and to multi-task in a fast-paced working environment.
- Excellent organisation and coordination skills.
- Independent, self-motivated and possess good interpersonal skills.

Additional Information
**Be Connected**

With a bold vision and innovative drive, join our 16,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. Join us and take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.
- Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples and those of all ages, genders and abilities._

You must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.