Printing and Admin Assistant

2 weeks ago

Singapore Rapsys Technologies Full time

Printing and Admin Assistant

**Contract Period**:

- Base Period: 1 Jan 2026 to 31 Dec 2026
- Option Period 1: 1 Jan 2027 to 31 Dec 2027
- Option Period 2: 1 Jan 2028 to 31 Dec 2028

**Work Location**: Jurong East Ave 1, Singapore

Working Hours
- **Mondays to Thursdays**: 7:30am to 4:30pm (inclusive of 30 minutes lunch break)
- **Fridays**: 7:30am to 4:00pm (inclusive of 30 minutes lunch break)
- **Rest Days**: Saturdays, Sundays, and gazetted public holidays

Scope of Services**Core Duties - Printing Room Operations**
- Printing and duplicating approved notes, circulars, pamphlets, and test/examination papers for the school
- Provide lamination, binding, and sorting services
- Collect and distribute printed materials or materials to be printed
- Support the Examination Committee in printing, collation, movement, and safekeeping of examination papers under prevailing security measures _(Printing Assistant must sign the “Undertaking to Safeguard Official Information”)_
- Maintain proper records for all printing and duplicating works
- Maintain records of printing room equipment and consumables
- Account for the daily use of all equipment and consumables under the Printing Room’s charge
- Perform basic day-to-day maintenance of equipment, including heavy-duty printing machines
- Liaise with the school’s printing equipment lessor(s) for general and specific maintenance matters

**Other Duties - General School Administration**
- Handle incoming and outgoing calls and visitors
- Perform document filing, sorting, collation, recording, scanning, shredding, and internal dispatch
- Provide mail room support
- Perform simple data entry using computer systems
- Provide logístical support for school events and meetings

Qualifications & Skills
- Minimum secondary school education or equivalent
- Basic literacy and numeracy skills
- Proficient in English (listening, speaking, reading, and writing) and able to carry out simple mathematical operations
- At least 2 years of relevant working experience, preferably in a school or similar setting
- Experienced in handling heavy-duty printing machines and performing basic troubleshooting
- Skilled in operating touch screen-enabled heavy-duty printing equipment
- Physically fit to manage large printing volumes
- Ability to work independently and manage time effectively
- Customer service skills for handling calls and visitors
- Strong interpersonal skills to work with school stakeholders across different levels

**Job Type**: Contract
Contract length: 12 months

Pay: Up to $3,000.00 per month

**Experience**:

- operating heavy-duty printing machines: 2 years (required)
- general administrative tasks such as filing, data entry,: 1 year (preferred)

**Location**:

- Singapore (required)

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