Assistant Manager/manager

2 weeks ago

Singapore Faculty of Science Full time

**Posting Start Date**:04/03/2025

Duties and responsibilities include, but are not limited to the following
- Manage all aspects of the Dean’s calendar and ensure that the scheduling needs of the Dean are met, while maintaining standards of professionalism and confidentiality.
- Oversee logistics arrangements for all meetings initiated by the Dean and assist with organizing and facilitating Faculty meetings and events. These include: coordinating and scheduling dates, times, venues/room/parking reservations, managing attendees’ lists (invitations, registration, sign-in, etc.), catering arrangements, drafting and circulating agendas and follow-up action items, and ensuring office equipment and presentation equipment are functional before meetings/events, hosting VIPs, etc.
- Assist with the planning and organisation of all aspects of overseas trips made by the Dean including flights, accommodation and visas.
- Collaborate with the Special Assistant to the Dean to ensure the provision of a high level of support for the Dean. Track and manage deadlines for briefing papers for meetings and speech drafts for events. Support in keeping track of various Deanery and Committee appointments to be made by the Dean.
- Collaborate with the Deanery team and other administrative staff to the benefit of the Faculty’s events, operations, and communications as needed.
- Maintain records in the electronic document management system and manage sensitive documents and data in a secure and confidential manner. Provide support for collating, preparing and updating strategic documents and plans.
- Other administrative matters as duly assigned.

**Qualifications/Requirements and Other Info**
- Degree holder with at least 5 years of relevant work experience.
- Strong oral and written communication skills. Ability to communicate well and build rapport quickly when interfacing with faculty colleagues, staff, alumni, donors, students and guests.
- Well-developed time management skills with the ability to organise,prioritise and meet deadlines, with a sense of urgency when required.
- Possess strong organizational skills, demonstrates initiative and resourcefulness, with the ability to solve problems and operate with mínimal supervision.
- High level of attention to detail in ensuring accuracy of data and information.
- Ability to maintain confidentiality and secure sensitive information.
- Ability to work effectively with a wide range of stakeholders, in a professional manner with demonstrated emotional intelligence and cultural sensitivity
- Experience with procurement, managing budgets/claims and adherence to fiscal policies.
- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

**More Information**

Location: Kent Ridge Campus

Organization: Faculty of Science

Department : Dean's Office

Job requisition ID : 28058

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