Project Administrator

2 weeks ago


Singapore IKM SUBSEA SINGAPORE PTE. LTD. Full time

The Project Administrator provide support to the Operations team and IKM Subsea Project Manager. Project administrators handle a number of functions involved in the continued operations of an organi-sation. Acting in an office management capacity, project administrators perform tasks necessary to keep a project running smoothly, such as records keeping, resource coordination, scheduling, and ensuring compliance with government and safety regulations.

DUTIES AND RESPONSIBILITIES:

- Handling of day to day admin requirements of the organization.
- Assisting Operations Manager in daily operations meeting (DOM).
- Ensure that projects are run in compliance with the Organisation’s requirements.
- Providing guidance to project teams.
- Maintaining and integrating project plans.
- Planning and scheduling resources for a group projects.
- Tracking and reporting of overall project progress.
- Communicate with internal and external parties on matters related to administration / office management activities.
- Checking Field Staff monthly timesheets for veracity; with respect to allowances and overtime.
- Checking Field staff expenses claims against projects/work carried out.
- Administration of 3rd party contractors; contract preparation, validity, time sheets and expens-es.
- Assist in coordinating of crews for projects related to flights, accommodation, visas require-ment etc.
- Communicating with Client’s agent with respect to project requirements on crews, crew changes etc.
- Updating/re-formatting CVs for 3rd party contractors
- Maintaining of Operations folder eg. validity of certifications (Safety & Medical).
- Issuing of ISOS cards to field staff and tracking thereof.
- Act as liaison between the Accounts-in-charge and Operations.
- Act as liaison between the HR-in-charge and Operations.
- Assisting the Project Manager in day to day duties.
- Distribution of mail and faxes for office and field personnel.
- General and project filing.

HEALTH & SAFETY

All employees have a duty under the Workplace Safety and Health Act to:

- Take reasonable care of your own health and safety and that of others who may be affected by what you do or do not do.
- Co-operate with employer and get a proper training and understand the company’s health and safety procedure.
- Correctly use work items provided by your employer, including personal protective equipment.
- Be involved and active in a workplace safety program outlining the policies and procedures regarding health and safety.
- Report immediately of any unsafe acts, condition or accidents in all departments.

KNOWLEDGE / SKILLS / ATTRIBUTES / EXPERIENCE: (include the necessary knowledge/skills and desired attributes and experience)
- A Diploma / GCE O Level or equivalent
- Minimum 3 years of working experience in a similar capacity
- Team player with strong interpersonal skills and able to work independently and under

pressure
- Able to communicate well in English, both verbal and written
- Proficient in MS Office



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