Executive/manager (Warehouse Management)

6 days ago

Changi, Singapore NLB National Library Board Full time

[What the role is]
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:

- A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
- An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
- An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will manage the warehousing and stocktaking of NLB’s collections to protect NLB’s heritage collections in a safe and secure warehouse environment and ensure accountability of NLB’s collections.

**[What you will be working on]**
- Oversee stocktake of NLB collection and manage the Heritage collection, including legal deposit, newspapers and microfilms, ensuring the safety and security of the items in temperature and humidity-controlled rooms.
- Review and update the stocktake policy and warehouse management guidelines so that they remain relevant, while ensuring smooth and seamless operation of the warehouse.
- Collaborate with stakeholders for effective execution of warehousing operations to support donations, heritage collection, library services/projects and stocktaking.
- Lead, manage and train the team to ensure organisation’s outcomes.
- Manage and resolve internal operational issues escalated by staff and ensure good working relationships with departments and divisions.
- Oversee vendors’ compliance by managing, monitoring and tracking performance to ensure adherence to NLB’s service standards.
- Supervise and ensure training of vendors and service partners, including performing regular communications to update NLB practices and needs.
- Plan and establish optimised processes with vendors, including performance tracking measures and feedback platforms.
- Support the preparation of business case, tender specifications, recommendation reports, and other documents related to procurement activities.
- Plan and manage budgets for specific projects and monitor budgets expenditure and commitment report.
- Manage vendors’ activities and ensure contract compliance and compliance to finance and audit requirements for payment of the services rendered.
- Prepare project updates and reports, analyse, review and approve progress and statistical reports.

**[What we are looking for]**
- Preferably with relevant experience in warehouse management
- Knowledge in procurement and tenders would be an added advantage
- Good communication skills and command of English (writing and speaking)
- Good grasp of Microsoft Excel
- Strong team player and good networking skills
- Meticulous, analytical and strong co-ordination skills

**Location**:Library Supply Centre, 3 Changi South Street 2 S486548

**Division**:Resource Discovery and Management Division / Resource Discovery

The successful applicant will first be appointed on a 2-year contract.

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