Operations Admin Executives

1 week ago


Bukit Timah, Singapore Coliwoo Property Management Full time

**Responsibilities**:

- Performing administrative tasks including keeping record of the contracts and agreements, maintain Operations documentations, assist in monthly billing, invoicing and payment, etc.
- Supporting OAEs in all Coliwoo sites during their absence or as required
- Managing orders and claims submission by maintenance team
- Monitoring various tracking files and records from all sites
- Providing quality service to guests’ requests efficiently and provide hospitality experience during their check-in/check-out.
- Managing the front desk and attend to guest’s enquiry and feedbacks. Handling enquiries and follow up actions.
- To monitor closely the day-to-day functionality of the facilities and provide support to the Operations in liaising with contractors, maintenance and housekeeping team on operations matters.
- Coordinating with tenants for special requests/appeals eg. Pre-termination request, replacement request, etc., in accordance with Company’s policy and SOP.
- Liaising with the Marketing team and consolidate the Weekly Sales Report
- To generate, analyse weekly ageing reports and execute the credit control actions for any outstanding payments, including issuance of late fee credit note.
- Liaising with Companies and Finance in issuing monthly invoices.
- Issuing of the monthly statement of account to the Coliwoo tenants
- Working with onsite teams to ensure proper training are implemented.
- Inventory management and keep record of office supplies.
- To perform any other ad-hoc assignments as and when assigned.

**Requirements**:

- GCE 'O' Level/Diploma or Degree in Business, Management or equivalent
- Hands-on Individual with PC skills.
- Quick-witted and take initiatives.
- Excellent communication skills and customer service oriented attitude.
- 5 working days per week

**Job Types**: Full-time, Permanent

**Salary**: $2,500.00 - $3,200.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person



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