Admin Executive

2 weeks ago

Bukit Batok, Singapore CRAB EMPIRE PTE. LTD. Full time

1. Prepare and Process Vehicle Sales Agreement
- Draft, review, and process vehicle sales agreements accurately and efficiently.
- Ensure all necessary details are included and correctly filled out before finalizing the agreements.

2. Liaise with Sales Consultants, Financial Institutions, Insurance Companies, and Car Dealers
- Maintain regular communication with sales consultants to ensure proper documentation for vehicle sales.
- Coordinate with financial institutions for loan approvals and related paperwork.
- Work with insurance companies to arrange necessary coverage for sold vehicles.
- Engage with other car dealers for any inter-dealer transactions or collaborations.

3. Prepare and Ensure Accuracy for New Car Registration Documents
- Compile all required documents for new car registrations.
- Verify the accuracy and completeness of the registration documents before submission.

4. Liaise with Land Transport Authority (LTA)
- Coordinate with the LTA for the registration of new cars.
- Manage the installation and administration of In-Vehicle Units (IUs).

5. Declaration of Customs Permit
- Prepare and submit customs permit declarations for imported vehicles.
- Ensure compliance with all customs regulations and requirements.

6. Prepare and Conduct Bidding for Certificates of Entitlement (COE)
- Manage the preparation and submission of COE bids.
- Monitor bidding results and follow up as necessary.

7. Prepare Documentation for All Vehicle-Sales Related Matters
- Handle all administrative paperwork related to vehicle sales, including sales agreements, financing documents, and insurance policies.
- Ensure all documents are properly filed and accessible.

8. Follow Up on Payments with Financial Institutions and Car Dealers
- Track payment statuses and follow up with financial institutions for loan disbursements.
- Coordinate with car dealers to ensure timely payments and financial reconciliations.

9. Update Vehicle Movement in the System
- Maintain accurate and up-to-date records of vehicle movements within the dealership’s inventory system.
- Track incoming and outgoing vehicles, including transfers between locations.

10. Handle additional Duties as Assigned
- Undertake any other administrative tasks or projects as assigned by management.
- Provide support to other departments as needed to ensure the smooth operation of the dealership.

**Requirements**:
Educational Background: Diploma or degree in Business Administration, Management, or a related field.

Experience: Minimum of 2-3 years of administrative experience in the automotive industry or a similar field.

Technical Skills: Proficiency in Microsoft Office Suite

Communication Skills: Excellent verbal and written communication skills to liaise effectively with various stakeholders.

Attention to Detail: Strong attention to detail to ensure accuracy in documentation and data management.

Organizational Skills: Exceptional organizational and time management skills to handle multiple tasks efficiently.

Problem-Solving Skills: Proactive approach to identifying and resolving issues related to administrative processes.

Team Player: Ability to work collaboratively with the sales team and other departments.

Knowledge of Automotive Industry: Understanding of vehicle registration processes, customs declarations, and COE bidding is a plus.

Pay: $2,500.00 - $3,200.00 per month

Work Location: In person

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