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Operations Adminstrator
3 weeks ago
**The Role
**General**
- Work cross-functionally across the company with the Sales, Commercial, and Finance teams to collaborate on all Client/Consultant mobilisation matters
- Ensure that Consultant has provided all required completed forms necessary for payrolling, tax-filing and enrolment of insurance
- Checking and arranging of required due diligence including but not limited to background checks, Drug & Alcohol testing, OGUK medical, offshore related training etc
- Preparation of Employment contract through the in-house system and ensuring contract is signed before commencement of employment
- Ensure strict adherence to compliance procedures
- Keeping track of Contracts’ end dates and visas’ expiry dates and sending reminders to Sales Team for possibilities of Contract Extension
- Update and maintain Consultant’s details and placements in our systems
- Building good rapport with consultants by providing care and quality services
**Global Mobility**
- Global Mobility services include but are not limited to assisting Consultants with working rights requirements, relocating to work location by sourcing for flights, accommodation, local transport, movers, schooling needs etc.
- On-boarding of new Consultant to their role by providing them with all required documentation (Client-specific policies, payroll calendar, timesheets, information on medical insurance etc)
- Liaising with Consultant on their mobilisation/demobilisation flights and hotels required for their business or rotation trip.
- Obtaining business visas as and when required
**Support & Coordination**
- Perform daily administrative duties to ensure smooth running of Operations team
- Registering eligible Consultants to medical insurance through the online portal and deactivation upon cessation of employment
- Coordinating of pre-employment medical before Consultant’s commencement of work
- Issuance of Certificate of Employment and other necessary letters & correspondence at Consultant’s request
- Procurement of safety tools and PPE as per project requirements
- Preparation of Purchase Order upon receiving of invoices from vendor for approval before sending it to Finance for processing of payment
- Adhoc Administrative duties assigned by the Operations Manager
**What we expect of you**
- At least two years’ relevant work experience, preferably in Human Resource, Immigrations or Global Mobility role
- Fresh graduates with relevant experience during internship are welcome
- Fresh and dynamic team player with good cooperation and communication skills
- Proactive and meticulous
- Positive attitude and willingness to learn
**What we can offer you**
- Excellent corporate culture
- Friendly and supportive team
- Working with multinational and multicultural team
- Fun working environment
- Career development & opportunity
- Open and transparent communication
