Administration Officer
7 days ago
**Position Summary**:
**Key Responsibilities:
**Office Administration**:
- Office Operations: Ensure seamless daily office operations, including supply management, equipment upkeep, and coordination of office services.
- Interdepartmental Liaison: Facilitate collaboration between internal departments, ensuring effective communication flow.
- Event & Meeting Management: Coordinate internal and external events, meetings, and visits, including logistics and hospitality arrangements.
- Document & Records Management: Maintain an organized system for contracts, reports, and key documents, ensuring easy access and tracking.Expense Management: Track and manage office and administrative budgets, ensuring timely reporting on expenditures.
**Travel & Logistics**:
- Travel Planning: Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transport, and visa processing.Regional Executive Support: Provide travel assistance to other senior executives as necessary.
**Competencies & Experience**:
- **Experience**:Minimum 5 years of experience in a similar role within the company or a comparable organization, with a strong focus on executive support and office administration.
- **Skills**:Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.
- **Software**:Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Familiarity with internal tools and systems is advantageous.
- **Communication**:Excellent communication skills in English (both written and verbal). Regional language proficiency is an advantage.
- **Teamwork**:Ability to collaborate with regional and cross-functional teams, maintaining a professional and approachable manner.
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