Hsseq Assistant, Operations

3 days ago


Paya Lebar, Singapore Hong Lam Marine Full time

Job Responsibilities
- Maintain the Company’s IMS, ISPS, MLC and ISO manuals, and records by:

- i) Updating and filing manuals, procedures, and documents as per schedule.
- ii) Keeping an external and internal audit schedule.
- iii) Making quarterly updates on SOPEP/SMPEP emergency contact list for the ship and office.
- iv) Updating and disseminating the MPA/MMD notices and circular from MPA Singapore and Malaysia MMD websites weekly or monthly to the ship.
- v) Updating/uploading/populating the ship shore drills, management reviews, circulars, notices, manuals, memos, and certificate file onto the Fleet Management System.
- vi) Keeping a Management Inspection record and schedule.
- vii) Keeping a HSSEQ record and reporting near misses, incidents, accidents, exposure hours, loss time accidents etc.
- viii) Keeping a record of ship PSC and FSC inspections, status, and summary of observations.
- Prepare documentation (manuals, audits, and certification) for the new ship delivery or management of ships.
- Distribute or circulate the following documents to the ship and/or office:

- i) General memos
- ii) HSSEQ, Navigation, Technical, Charterer memos or notes
- iii) SOPEP/SMPEP emergency contact list for ship and office as per quarterly update or as required.
- iv) MPA Notices and circular updates from MPA/MMD website
- Update and upkeep the office staff reference library of Harbor and Ocean Going: Paper Charts and IMO Publications or Journals.
- Record and file office staff protective equipment PPE distribution, and Office portable fire extinguisher annual calibration.
- Maintain records of acknowledgement from the ship, in-house training records, and certifications.
- Take minutes for operation meetings, deck operation meeting, various committee meetings and other meetings (as a backup).
- Create, edit, and upload Memos, Circulars, bulletins and other documents in HTML format or any other format in the document management system of the fleet management software.
- Collate the data and assist in generating reports from the fleet management software.
- Carry out other ad hoc duties assigned by the Management.

Job Requirements
- Preferably to have Diploma in any Marine related disciplines.
- Preferably 1 to 2 years of relevant work experience.
- Meticulous, ability to multitask and a good team player.
- Able to work in a fast-paced environment.
- Computer literate.
- Singaporeans only.



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