Deputy Manager, Grants Management Office

6 days ago

Singapore Interactive Research & Development (IRD) Full time

**Job description**:
Department
- Grants Management Office (GMO)

Reporting To
- Head of Grants Management Office

Employment Type
- Regular

Job Grade
- Deputy Manager

Eligibility
- Singapore National / Permanent Resident (PR) Holder

Annual Salary Budget (Exclusive of benefits)
- SGD 53,555 - SGD 84,980

Location
- Singapore

**JOb Purpose**:
**RESPONSIBILITIES**:

- Assist and work with the Head of Grants Management Office in rolling out the Grants Management function, developing the department’s processes and SOPs and supporting the country leadership in implementing agreed grants management processes.
- Assisting the Head of Grants Management Office in coordination with country/regional GMO staff.
- Develop and maintain an archiving & access system for key grant documents.
- Maintain the updated organizational credentials/profile and core team credentials and establish a process of regular updates.
- Participate in the grant contracting process to identify key requirements of a donor, internal, budget and grant compliance and identify how internal processes will respond to the same.
- Assist the country/program director/managers with ensuring alignment between proposals, work plans, partner agreements, budgets, and reports.
- Establish a system of maintenance of grant files and periodic checks to ensure that grants are implemented in compliance with IRD and relevant donor regulations and contracts.
- Assist the GMO in developing project budgets, financial analysis and reports for global directors.
- Assist the GMO in project close-out exercises.
- Coordinate the preparation of monthly deliverables reports for the global directors.
- Coordinate with country-level GMO staff to ensure that donor reports of key programs are complete and submitted in a timely manner following the agreed protocols.

Any other tasks assigned by the line manager.

**REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)**:
Required Qualification
- Minimum required qualification is Bachelors with specialisation in Public Health/Project Management/Social Policy Development/Economics or Finance

Required Experience
- Minimum 5-6 years of relevant experience in mid-level roles involving project or grants development and management, health services delivery, development of monitoring & evaluation systems or health systems preferably in the public health domain
- Experience in projects funding by international donor agencies involving social development or health services would be preferred

**Required Skills**:

- Excellent communication skills
- Grant proposal writing
- Ability to develop and implement new processes and systems
- Data analysis and reporting
- Well versed in Microsoft Office

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