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Facilities Executive

2 weeks ago

Singapore JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Job Description - Facilities Executive (IFM)

Facilities Executive
Integrated Facilities Management — Corporate Solutions (Singapore, APAC)

**Account Site**: Shell Bukom

Facilities Executive duties and responsibilities include working closely with both the hard services and soft services manager, assisting Soft Services Manager to oversee cleaning, landscape, pest control, waste disposal, locker & laundry management, events management, meeting arrangement, support and manage residential blocks.
You will oversee the facility’s day-to-day operations and ensure that all administrative functions, soft services issues and facility services are covered. You will strive for continuous improvement in the process.

You will also keep an eye out on the facility’s supplies and ensure that it has adequate stocks and materials to keep the operations smooth.

In addition, you will help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You will also be on top of health and safety issues that may arise, and actively participate in reviewing them.

Also part of your mandate is to monitor the facilities infrastructure, vendor’s performance and processes comply with standards. Report to the Soft Services Manager.

**Responsibilities**:
Oversee in-house maintenance team for all daily maintenance issues and conduct daily inspection to ensure quality standards are being maintained.
Monitor submission of supervisors’ daily inspection and periodic cleaning reports.
Responsible for coordinating and improve efficiency of storage, transportation, space planning, event planning and meeting room arrangement.
Oversee the planning and executing of the waste, pest control, cleaning and car wash scheduling.
Review cleaners’ deployment and duties to optimal use of manpower.
Regular inspection for conformance to service standards and expectation of cleanliness, waste management.
Investigates complaints regarding housekeeping service and equipment and takes corrective action.
Identify, collate and report any building defects.
Monitor the cleaners’ schedule and ensure that they carry out their duties accordingly
Coordinate with the vendors for their plan training programme for cleaners, landscapers and pest control.
Coordinate and support events from set up requirements to logístical support including AV set-up, liaise with onsite support team on layout etc.
Conduct daily toolbox talk to address EHS, work activities and shared lesson learnt.
Other ad-hoc duties as assigned.

**Requirements**:
Able to handle large numbers out outsourced workers.
Customer-oriented.
Excellent time management skills and ability to multi-task and prioritize work.
Able to work under pressure and meet tight deadline.
A positive attitude and a good team-player with good interpersonal and supervisory skills.
Nitec/Higher/Nitec/Diploma in Electrical or Mechanical Engineering, Facilities Management, or an equivalent field of study required.
Willing to work beyond scheduled working hours in response to site operational needs

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.