Training and Facilities Administration Manager

**Job Type**:Full TimeAs a member of #TeamPSA, you will be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore and through PSA’s global network of ports, logistics and supply chain solutions. Alongside, we can move the world
- **_Develop Your Potential:_** We emphasise and offer exciting rotations, learning and development opportunities, which will fuel your career aspirations and complement your business exposure across our global network.
- **_Diverse, Equal Opportunity:_** We build a sustainable work culture where all our people feel welcome, valued, respected and able to express their ideas and beliefs freely. We believe that diversity of thought and approaches in our workplace makes us stronger as a team.
- **_Competitive Compensation & Benefits:_** We are committed to recognising and rewarding your contributions to the business. Our benefits packages aim to improve your quality of life by providing support for medical, dental, recreation, among others.

**Responsibilities**
- **Training Course Administration**
- Administer training including registration, enrolment, confirmation, attendance taking and collation of evaluation feedback.
- Process and update records of registration, enrolment, attendance, results and any other submissions through the relevant training system and SkillsFuture Singapore (SSG) Training Partner’s Gateway System.
- Work with SSG and the relevant institutions on the course enrolment, registration and submission of the necessary documentation required for the management of certified courses and training funding.
- Maintain and manage course administration information for retrieval and analysis on costing, evaluation and reporting for data analysis.
- Support course manager in the continual review and improvement of administrative processes.
- **Logistics and Resource preparations**
- Schedule trainer, tester and book the necessary resources such as facilities and transportation.
- Prepare logistics arrangements including set up classroom, upload course materials in lecture room computer and prepare attendance taking and evaluation form.
- Prepare training materials including manuals/logbooks/participant courseware.Ensure correct display of course Information for participant reference (e.g. information on classroom display and electronic display notice at lift lobby.
- Make arrangement for stationery materials, e.g. flipcharts, paper, worksheets, markers and seating arrangement etc.
- **Billing and Submission of Claims, Funding and Payment**
- Process billing and disbursement of training grants and subsidies and
- Process trainer payment
- Support and assist in the general administration of the department e.g. claims, procurement
- **Perform any other projects and related duties as assigned**

**Requirement**
- Possess at least Nitec, Higher Nitec, Diploma in Business Administration, Information Technology, Engineering or equivalent
- Possess minimum 3 years of experience in Training Course Administration
- Good written, communication and interpersonal skills
- Good customer service excellence skills to manage both internal and external stakeholders
- Proficiency in MS Office Suites (Outlook, Excel, Word, Power point)
- Possess good planning and organising skills
- Task focused/outcome driven, self-motivated and takes initiatives
- Flexible, adaptable, resourceful and able to work in a fast paced and highly dynamic environment
- Applicants may highlight if they have used SkillsConnect or Training Partner Gateway before