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Admin Executive

3 weeks ago

Singapore SOUTH CENTRAL COMMUNITY FAMILY SERVICE CENTRE LIMITED Full time

**Position / Department**

Administrative Executive, Shared & Corporate Services

**Job Purpose**

As an Administrative Executive, the person shall assist in administrative support for the Shared & Corporate Services.

He/She shall support and work closely with the Administration Manager to help ensure the smooth operations of the FSC and in general administration.

**Maintenance and Safety of Facilities**
- Assist in ensuring the smooth operation of the centre's facilities and equipment.
- Engage and collaborate with teams/colleagues/external agencies to enable the good maintenance of facilities and equipment.
- Monitor and manage the efficient use and disbursement of materials, equipment, and resources of the centre, e.g., stationery, toiletries, etc.
- Identify areas of improvement and proactively make necessary and timely modifications/changes.
- Support in maintaining and upkeeping office cleanliness, including the repairs and fixtures of the facilities.
- Support the Admin Manager in the coordination and supervising of office cleaners.
- Vendors management, e.g., servicing and maintenance of facilities and equipment.

**Procurement and Vendors’ Management**
- Support in the purchase of materials, equipment, and services necessary for the smooth operation of the centre.
- Ensure the proper recording, filing, and tracking of service contracts, equipment, license renewals, etc.

**Finance**
- Payment and claims submission (Shared & Corporate Services): liaison with vendors and internal staff for payments with supporting documents before e-submission.

**Others**:

- HR: Support in staff onboarding/exit - issuing/return of laptops and other IT assets, office keys, locker space, etc.
- Meetings/Training: room booking and set-up, refreshments, etc.
- Any other duties as assigned.

**Requirements**:

- Minimum 2 years experience as an Admin Executive or similar administrative role
- Equipped with basic IT competencies and user support.
- Strong organisational and time management skills
- Resourceful person with strong initiative skills
- Highly adaptable with the ability to cope with competing demands and changes.
- Strong communication abilities (verbal and written), and comfortable engaging with different stakeholders.
- Meticulous, i.e., attention to detail, and problem-solving skills
- Can multitask and prioritise daily workload.
- A team player with a proactive approach to work and a positive attitude