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Administrative Assistant

3 weeks ago

Singapore EU-ASEAN Business Council Full time

**Job Description: Part-Time Administrative Assistant**

**Position**:Part-Time Personal Assistant
**Location**:52 Boat Quay #04-01 Singapore 049841
**Reports to**:Executive Director
**Organisation**:EU-ASEAN Business Council (EU-ABC)

**About the EU-ABC**:
The EU-ASEAN Business Council (EU-ABC) is the primary voice for European business interests within the ASEAN region. We advocate for stronger economic ties and the harmonisation of trade regulations to foster a more competitive business environment.

**Position Overview**:
**Key Responsibilities**:

- **Administrative Support**:

- Process bank transfers and manage financial transactions.
- Plan, organise and arrange travel arrangements for team members.
- Handle invoicing and processing of claims.
- Liaise with vendors for office supplies, equipment, and maintenance.
- Upkeep of office records, including financial books and office management tasks.
- Manage and update team calendars, scheduling meetings and appointments.
- **Data Entry & Database Management**:

- Perform data entry tasks, including maintaining and updating spreadsheets on Excel.
- Manage and maintain the contact database on the CRM system, GlueUp.
- Approve registrations for events through GlueUp.
- **Office Management**:

- Ensure the smooth running of day-to-day office operations.
- Maintain a well-organised and clean office environment.
- **Additional Tasks**:

- Assist with website management and updates as required.
- Assist with posting of social media articles (no creative writing needed)
- Provide general support to team members on various projects as needed.

**Qualifications**:

- Proven experience in an administrative role, preferably within a similar organisation.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with CRM systems; familiarity with GlueUp is a plus.
- Strong organisational skills and attention to detail.
- Excellent time management skills with the ability to prioritise tasks.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.
- Experience in website management is an added advantage.

**Working Hours**:
**Application Process**:
**Note**:This job description is intended to provide a general overview of the position and does not encompass all tasks that may be required of the employee.