Facilities Executive

2 weeks ago

Singapore People Profilers Full time

Job Description:
**Industry: Transport**

**Salary: Up to $4,000**

**Senior/Facilities Executive**

This role will be largely administrative support, with the opportunity to develop practical knowledge and skills across the Facility Management spectrum.

Excellent planning and organisational skills are essential as are excellent written and verbal communication skills and the proficient use of all Microsoft packages and databases including Word and Excel. Experience of Facilities Management, especially dealing with contractors and government agencies would be an advantage.

**Some of the key responsibilities will include**:

- Assist in supplier management to ensure optimal performance
- Track maintenance schedule and service scope under operators annual work plan
- Perform operation maintenance inspection and document findings
- Proactively support the Facilities Manager in ensuring all company locations, buildings and assets are safe, suitable and fit for purpose
- Assist the Facilities Manager in maintaining all systems, records and documentation setting up an effective filing system that is logical and easy to use, both manual and electronic systems
- Assist the Facilities Manager in compiling FM Key Performance Indicators (KPI's) and statistics
- Use the purchasing system raise Purchase Orders for authorisation and generate spend reports. Full training on company purchasing system will be provided.
- Assist the Facilities Manager with any reactive maintenance that is required this may include arranging minor works and explaining to the Facilities Manager and then recording the associated costs.
- Assist the Facilities Manager with the minutes of meeting, reports, tender invitation, RFQ and to document processes or standard operating procedure.
- To support the Facilities Manager in coordinating procurement invites and sourcing requirement.
- Assist the Facilities Manager with practical aspects of the jobs to be in a position to provide support to the business
- Build effective relationships with internal teams and suppliers to ensure works are completed in a safe and satisfactory manner.
- Assist Facilities Manager in liaising and supervisor of contractors work.

**Requirements**:

- Possess a technical Diploma with relevant years of experience.
- Computer literate with a broad knowledge of a range of software products.
- Organisational skills with strong administration skills.
- Excellent verbal and written communication skills.
- Self-motivated with the ability to work on initiative and mínimal supervision.

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Sherry Yeoh Xianni

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