Events Coordinator

3 hours ago


Singapore ZENITH INFOTECH (S) PTE LTD. Full time

This is a 6 months contract (maternity cover) assigned to our client

Work Location: To be confirmed

Salary Range : $2,500-$3,000

**Job Description**:
1. Taking that original brief from the beginning to seeing the event through to the end (listen to the brief,

research, venue sourcing, negotiation, logistics, financial admin, budget planning, communication

management, reconciliation & closing of event).

2. Provide guidance on client's policy information to internal clients - Ensuring insurance, legal, health and

safety obligations are adhered to for all events

3. Provide advisory services to internal clients to assist with cost mitigation - offering alternatives or

championing use of client's office where possible for events

4. Be the main point of contact with clients and vendors for all events

5. Venue sourcing: provide options to internal clients based on their brief & budget

6. Create and maintain a budget for each event, seeking approvals where necessary and reconciling costs

post event

7. Negotiation of rates and terms with suppliers

8. Meeting logistics (venue management, caterers, audio visual etc) including drafting run sheets

and floorplans

9. High volume administration duties

10. Process deposits and invoices for all events and coordinate with finance team in China to ensure

payments are made on time and allocated correctly.

11. Arrange printing and materials for events

12. Liaise with internal (Marketing, Finance, Legal etc) and external clients (theme-ing providers,

AV companies, printing suppliers, etc.)

13. Draft & send communications

14. RSVP management through online events management tool

15. Use client’s internal tools (including new Meetings & Events tool) to manage events

16. Follow Client Meeting & Event policies to ensure compliance

17. Ability to use client’s registration system for events

18. 1 to 2 years in event management experience preferred with a Hotel/Catering industry background

(Including good planning and operational understanding/skills a necessity)


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