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Document Controller

3 weeks ago

Jurong Island, Singapore Wood Plc Full time

Overview / Responsibilities:

- Sending out DNF Full completion (Non Projects & Projects) once received the confirmation from respective engineers.
- Supporting Internal (Non
- Projects & Projects) in uploading & check-in documents save in the DC check-in folder in AIMS and update in E-system and critical folder (for PEFS, PSM, ISN, HAC, Plot Plan) save the pdf (if any)
- Supporting Internal (Non
- Projects & Projects) in doc request in E-system/ Assai Web and check-out doc in AIMS / Assai Ops & Assai Mod
- Uploading & Check-in documents / drawings for Wood Projects (EGS- EOG1-EOG2, MEG & SERAYA -SMPO1, MPO2, PODU1, PODU2)
- Doc request (retrieval ) (DRF) for All Wood Projects for information, Design & As-Built and check-in/check-out in E-system and AIMS. Generate the Transmittal for PEL approval, once approved send back to Wood together with the requested docs and saved the full doc request and generated transmittal to folder in the completed folder in External EPCM folder
- Issuing/allocate doc number request for all discipline & doc tyoe (knowledge in identifying Unit numbers, discipline code, status code)
- Tag and Line Number request received for all Woods Projects to Design office team (Mech, CSA & PEFS, I&E) and once approved by PEL, to send out to Wood.
- Check-in documents for the return As-Built in AIMS/ push back to Assai and update in E-system. Send notification for PEL for approval for check-in in AIMS and final checking from Design Team to inform to check-in in the DC folder in AIMS
- Send out Overall Doc Status to Wood to follow up the documents requested for those documents not in use to return as RETURN WITHOUT REVISION to update in E-system.
- Send reminder for Client PEL/engineer for pending documents/drawings for review
- Supporting Wood-DC to download documents (Design / Vendor) from docstore for Client review/information to be saves in Clients sharepoint
- Assisting Client engineers for retrieval of documents in Assai

Skills / Qualifications:
Skills
- Experience in Electronic Document Management System (Assai) in project phase
- MS Office
- PDF Editing Applications

Qualification
- Secondary Level / Graduate with good computer knowledge
- Basic Communication Skills

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.