Faciliites Admin Assistant

2 weeks ago


Singapore HR AFFILIATES Full time

The role requires to coordinate on Administrative duties and Facilities and operational duties. Location near to Hillview MRT Station. 5 days' work week (Mon - Fri).

Description:
**Administrative Tasks**
- Provide administrative support to the Facilities Department
- Assist with the flow of coordination of emergency preparedness/evacuation
- Prepare operational and attendance report, and staff's claims of Facilities, Security, First Aid, Maintenance and Housekeeping Teams (including OT and leave summary) for HR
- Assist in the procurement of maintenance related equipment and furniture
- Maintain facilities records such as As-built plans, service contracts, leases, asset inventories and others.
- Be the point of contact for the feedback system in relation to facilities matters
- Be the minutes taker for facilities meetings

**Facilities Operations**
- Support and assist the Facility Administrator and Facility Manager to oversee the day-to-day operations (facilities services, security, health & safety, maintenance, first-aid, cleaning, landscaping and others)
- Participate in the inspection walkabouts and identify operational and maintenance related issues. Conduct site inspections and assessments.
- Manage vendors and ensure the work is done with respect to the contractual agreements/SLA/KPI
- Assist in the review of facilities management policies, procedures and contracts.
- Oversee ad-hoc projects which includes planning, scheduling and reporting the project status
- Allocate and manage facility space to maximize its usage
- Maintain and assist in the review of H&S requirements and records such as Risk Assessments, Fire Safety Audit, Crisis Management and others.
- Attend to safety and emergency response trainings, e.g. fire drill and evacuation

**Requirements
- Prior experience in administration role. Experience in reviewing contracts will be an added advantage
- Nitec or Diploma
- Service oriented attitude
- Good team player
- Initiative and proactive
- Able to speak Tagalog will have an added advantage as need to liaise with overseas parties and associates.

HR Affiliates; EA No: 10C3060; ROC No: 53164100K



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