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Oversea Project Admin
2 weeks ago
**Job Summary**:
**Key Responsibilities**:
- Support the manager with daily administrative and project-related tasks.
- Coordinate project activities and schedules to ensure smooth operations.
- Prepare and submit weekly PTW documents.
- Ensure compliance with safety regulations and project requirements.
- Package and compile project submittals.
- Review and verify submittals with the project manager before final submission.
- Track and follow up on submittals to ensure timely approvals.
- Maintain and organize proper documentation and filing systems.
- Ensure all project documents are up-to-date and easily accessible.
- Prepare and distribute minutes for project meetings.
- Capture and document key action items and decisions.
- Assist with post-project documentation and reporting.
- Prepare progress reports for project claims and ongoing projects.
- Perform any additional tasks assigned by the manager.
- Provide support for various project management needs as required.
- Generate reports and presentations for management and project teams.
- Ensure content is accurate and aligned with project objectives.
- Serve as a point of contact between construction teams, project managers, and other company departments.
- Handle incoming and outgoing communications effectively and professionally.
**Job Requirement**:
- Diploma or Degree or equivalent in Engineering, Project Management, or a related field.
- At least 2 years of relevant administrative experience; experience in a construction or project environment is advantageous.
- Strong organizational skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to manage multiple tasks and prioritize effectively.
- Familiarity with permit and documentation processes is a plus.
- Flexibility to adapt to changing project needs and deadlines.
- This position may require extended hours based on project needs.
Pay: $480.00 - $680.00 per month
Work Location: Remote
