Executive, Admin

14 hours ago

Toa Payoh, Singapore Care Corner Singapore Ltd Full time

COMPANY DESCRIPTION
Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of** i**ntegrity, **C**ompassion, **A**uthenticity, **R**espect and **E**xcellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.

DESIGNATION : Executive, Admin (Counselling Centre) - 1-year contract

RESPONSIBILITIES
Front Desk, Operations & Secretariat Support
- Answer phone calls, attend to intake of new clients, schedule appointments.
- Manage Centre's phone management system (3CX) and mobile device. Setting of office messages where appropriate, sending of SMS reminders to clients.
- Ensure functionalities of phone management system and liaise with vendor for repair if needed.
- Collect payment and settle accounts at end of day.
- Conduct fire drill exercises and attend to related administration.
- Minutes-taking at staff meetings.

Hotline Operations & Volunteer Support

Recruitment & Training:

- Attend to enquiries, send brochures and registration forms to interested parties.
- Inform trainees of training related matters including collection of fees.
- Provide support in classroom training sessions such as room setup, handouts, attendance sheet, name tags, provision of tea-break.
- Upkeep of relevant data and documentation.

Hotline Operations and Volunteer Support:

- Be familiar with Hotline operating system (3CX & CRM), report of faulty equipment if any in the Hotline room including update of documents, files and notices for volunteers and provision of technical support to volunteers.
- Serve as point-of-contact for volunteers' feedback and routing of feedback to relevant staff/team to attend.
- Support in volunteer and community engagement matters.

Event & Programme Support
- Provide administrative and logistics support for Volunteer Appreciation and Annual Awards such as preparation of list of awardees, certificates and plaques. Support in mental health talks and outreach in areas like scheduling, coordinating with speakers on topics, logistics required and attending to payment matters.

QUALIFICATIONS
Diploma, ‘A'', 'O' or 'N' Levels.

**Requirements**:

- Min. 2 years of administrative experience.
- Willingness to learn.
- Strong customer service mindset.
- Proficient in IT and MS Office (Word, Excel & Powerpoint)
- Basic Mandarin would be a plus for attending to Mandarin speaking clients

**Working Hours**:
5-day work week with a weekly Tue or Thu from 12pm to 9pm, and Sat once a month from 9am to 1pm.

OTHER INFORMATION

  • Admin Executive

    2 weeks ago

    Toa Payoh, Singapore MARVEOUS EMPLOYMENT PTE. LTD. Full time

    Singapore engineering Company Position: Admin Executive (WP or EP) Working hours: 9am-6pm (Mon-Sat) - at least 1 year experience as admin in engineering company - must have Degree certificate (for EP only, if WP only need SPM) - annual leave, medical leave & variable bonus - location: near Tai Seng MRT Pay: $2,200.00 - $3,100.00 per...

  • Jssl Admin Executive

    5 days ago

    Toa Payoh, Singapore JSSL Singapore Full time

    JSSL Singapore, Asia’s largest youth soccer school and Singapore's most professional youth football events company has a vacancy for a FT Admin Executive in its dynamic and exciting growing company. We are looking for a proactive personality who can handle various administrative jobs & customer service. It's a must that the individual has a passion for...

  • Admin Executive

    1 week ago

    Toa Payoh, Singapore APAC LAW CORPORATION Full time $25,000 - $30,000 per year

    APAC LAW CORPORATION is hiring a Full time Admin Executive role in Toa Payoh, Singapura. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, Afternoon Tuesday: Morning, Afternoon Wednesday: Morning, Afternoon Thursday: Morning, Afternoon Friday: Morning, Afternoon 1 year of relevant work...

  • Jssl Admin Executive

    1 week ago

    Toa Payoh, Singapore JSSL Singapore Full time $2,300 per year

    JSSL Singapore, Asia's largest youth soccer school and Singapore's most professional youth football events company has a vacancy for a FT Admin Executive in its dynamic and exciting growing company. We are looking for a proactive personality who can handle various administrative jobs & customer service. It's a must that the individual has a passion for...

  • Accounts Admin Executive

    5 days ago

    Toa Payoh, Singapore Atelier Tang (Pte.) Ltd. Full time

    **Accounts cum Admin Executive** **Responsibilities**: - Handling day-to-day accounting functions, such as recording financial transactions, preparing and maintaining financial records. - Assisting with accounts payable tasks, which involve processing supplier invoices, verifying payment details, and coordinating with vendors for timely payments. -...

  • Finance and Admin Executive

    1 week ago

    Toa Payoh, Singapore Day One Pte Ltd Full time

    We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business. Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling...

  • Finance and Admin Executive

    1 week ago

    Toa Payoh, Singapore Day One Pte Ltd Full time

    We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business. Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling...

  • Finance and Admin Executive

    5 days ago

    Toa Payoh, Singapore Day One Pte Ltd Full time

    We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business. Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling...

  • Accounts Admin Executive

    5 days ago

    Toa Payoh, Singapore AVALON ASSET MANAGEMENT PTE. LTD. Full time

    Job Description: - Manage trust accounts - Updating subsidiary proprietors (SP) list - Updating change of address - Keying in of accounting data (via accounting software) - Prepare financial statements/ reports - Generating maintenance contribution invoices on a monthly/ quarterly basis - Sending reminder letter or letter of demand for maintenance arrears -...

  • Admin Executive

    2 weeks ago

    Toa Payoh, Singapore Fusion Worldwide Full time

    What we can do for you: - Provide training to give you the knowledge to thrive in a fast-paced environment - Offer support through a collaborative, and open environment with proven professionals with decades of expertise - Enable growth through direct and focused mentorship What you can do for us: - Manage and replenish office supplies as needed such as...