Current jobs related to Executive, Administration - Singapore - Institutional Catering Services

  • Administrative Executive

    7 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesJob FunctionsPurchasing FunctionTo assist in coordination of purchasing operating supplies and source for services as required by Operations Maintain a list of suppliers and current quotes of items frequently purchased Issue purchase orders upon receipt of duly authorized purchase requisition forms (PRF) and ensure prompt delivery ...

  • Administrative Assistant/ Executive

    1 week ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    We are looking for a responsible Administrative Assistant/ Exectuive to perform a variety of administrative and clerical tasks. **Job Descriptions** - Attend walk-in visitors - Answering phone calls and direct to the PIC - Data entry, scanning, photocopying, opening new files - Physical filing of documents/paper in files - Recording and organise the files -...

  • Administrative Assistant/ Executive

    2 weeks ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant/ Exectuive to perform a variety of administrative and clerical tasks.Job Descriptions· Attend walk-in visitors· Answering phone calls and direct to the PIC· Data entry, scanning, photocopying, opening new files· Physical filing of documents/paper in files· Recording and...

  • Administrative Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Join Our Technical Support Admin (Assist Technical Superintendents and Fleet Managers) team as an Administrative Executive! **Job Highlights** - Walking distance from Tanjong Pagar MRT - Working hours: Monday - Friday 9 am - 6 pm **Responsibilities** - Execute daily administrative tasks efficiently. - Regularly dispatch official communications to vessels...

  • Administrative Executive

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Job Functions** **Purchasing Function** - To assist in coordination of purchasing operating supplies and source for services as required by Operations - Maintain a list of suppliers and current quotes of items frequently purchased - Issue purchase orders upon receipt of duly authorized purchase requisition forms (PRF) and ensure prompt delivery - Ensure...

  • Administration Executive

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    **JOB RESPONSIBILITIES**: - You need to report and assist the Account Manager and Operation staff. - You need to assist to prepare and submitting reports and minutes of meetings. - You need to oversee and ensure various inventories (SPPG Spare Parts, SOR & etc) are in order and up to date. - Able to assist in preparing quotations, and claiming completion...

  • Corporate Secretarial Executive

    6 days ago

    Singapore Space Executive Full time

    Corporate Secretarial Executive - MNC Service Provider Corporate Secretarial Executive - MNC Service Provider 2 days ago Be among the first 25 applicants Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance talents- Our client is a European-headquartered multinational corporate services provider with a boutique...

  • Administrative Assistant

    6 days ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Administrative Officer

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to Operations Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive working...

  • Sales Executive

    2 weeks ago

    Singapore Executive Integrity Full time

    Job Title: Sales Executive Location: Singapore Who are we recruiting for?A forward-thinking maritime technology leader delivering advanced solutions to optimize fleet operations, improve regulatory compliance, and enhance safety for global shipping stakeholders. What will you be doing?Building strong relationships with clients, understanding their...

Executive, Administration

2 weeks ago

Singapore Institutional Catering Services Full time

COMPANY DESCRIPTION

Our Institutional Catering Division prepares more than 44,000 meals daily. We provide over 16 million meals a year to various commercial and governmental organisations such as the Ministry of Defence. Today, apart from offering retail management services, we are a major food caterer for the childcare and nursing home sectors.

DESIGNATION : Executive, Administration

RESPONSIBILITIES

Financial
- Assist in preparing monthly profit & loss summary report and ensures individual kitchen costs are accurately accounted accurately especially labour and food Cost.
- Prepare and keep track cost incurred for different Business unit / Cookhouse when required
- Tabulate Rostering process of the Cookhouse and track the overtime
- Assist in monitoring raw material cost and ensures KPI are met by Business unit / Cookhouses.
- Prepares monthly summary and submit report according to deadlines set (PO Matching).
- To monitor all costs and recommend / institute measures to control them.

Administrations
- Ensures Admin details of daily operations is aligned to all company policies, procedures, and maximum standards.
- Keeps on job training & guidance of the team in kitchen operations in accordance with Hazard Analysis and Critical Control Points (HACCP) & Camp Cook House’s (CCH) Standard Operating Procedures (SOP)
- Monitor expenses of all Mechanical & Electrical (M&E) works & reports any defects to Maintenance Department and ensures maintenance works are carried out accordingly
- Maintains good working relationships with key stakeholders to foster a positive working environment
- Works closely with Health, Safety & Environment (HSE) department and Ration Management Branch. (RMB) to ensure proper kitchen hygiene and reduces food safety lapse
- To compile comprehensive surveys / Ramadan survey.
- To ensure that all Operations Manual are prepared and updated.
- Collates indent strength and ensures total numbers are accounted for upcoming army personnel batches, to be submitted to management
- Prepares ration indent, inventory and summary reports for better monitoring of food supplies
- Monitors inventory movement at ration store and conducts stock takes to ensure sufficient food supplies
- Manages food expenses within operating budget & improves food expenses by minimizing food wastages.
- Maintains proper documentation for all operational records and forms required by SAF requirements
- Ensures Time Management System (TMS) records approved on weekly basis for individual cookhouses
- To assist in preparing summary & other forms of reports
- To maintain all records and forms as prescribed by management.
- To ensure that meetings are well planned, information disseminated and result oriented.
- To prepare quotations & payments (Assigned by AD or OM only)
- To maintain ISO file - Data entry of staff personal details
- Handle the maintenance, update and filing of all documentation
- Answering calls and give information to callers, take messages
- Schedule and confirm appointments for AD, OM and Executive Sous Chef
- Prepare and mail checks
- Stationary Ordering
- Obtain explanations from Chefs and OE to changes in monthly summary report.
- Setup SOP for the administrative works in the department

Employee Handling
- Keeps data of the staff
- Keeps an updated Job description of each team in the Camp ops
- Keeps all effective training programs for Cooks and Commis Cooks to promote positive learning environment within the team

Executive Duties
- Able to Weekly MRP/Manual PR report to GM
- Mthly WSH meeting minutes
- Mthly Management Report
- Update Board paper (every quarter)
- Other adhoc admin as and when required
- Ability to work under tight deadlines
- Pro-active & able to execute job tasks independently

General
- To respond to changes in the kitchen as dictated by the industry & company
- The above areas, responsibilities and activities reflect the items considered necessary to describe the function of the job identified. It shall not be construed as a detailed description of all work requirements that may be inherent in the job.

QUALIFICATIONS
- Min 2 years of relevant experience