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Administrative Assistant

2 weeks ago

Singapore JLEX LLC Full time

**About Us**:
JLex LLC is a reputable boutique law firm dedicated to providing exceptional legal services to our clients. We are seeking a motivated and organized Administrative Assistant to join our team and support our legal professionals in delivering top-notch service.

**Position Overview**:
The Administrative Assistant will be the first point of contact for clients and visitors, playing a crucial role in the smooth operation of our firm. This position involves a blend of client-facing responsibilities and general administrative tasks, including assisting in the preparation of legal invoices and monitoring court files related to litigation.

**Key Responsibilities**:

- **Client Interaction**:

- Greet and attend to clients and visitors in a professional and welcoming manner.
- Manage incoming calls and inquiries, directing them to the appropriate staff as needed.
- **Administrative Support**:

- Assist with general administrative tasks, including filing, data entry, and managing correspondence.
- Maintain organized records and files to ensure efficient access to information.
- **Invoice Preparation**:

- Assist in the preparation and processing of legal invoices in accordance with firm policies and billing procedures.Ensure accuracy and completeness of invoicing information.
- **Court File Monitoring**:

- Monitor court files related to ongoing litigation cases and assisting to extract incoming documents on elitigationAssist other team members in tracking deadlines and required documentation for court submissions.
- **Office Management**:

- Help maintain an organized and efficient office environment.
- Assist in ordering and managing office supplies as needed.

**Qualifications**:

- Diploma or equivalent;
- Previous experience in an administrative role, preferably within a legal environment would be advantageous but not a prerequisite.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong time management skills and the ability to multitask effectively.