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Compliance Specialist

3 weeks ago

Outram, Singapore Supernova XYZ Full time

**About Supernova**:
We are the fastest growing lifestyle & beauty omni-channel ecommerce company. We build iconic beauty and lifestyle brands for a new generation of women worldwide. Independently owned with a global marketing reach, we connect with over 15 million women on social media every week. Headquartered in Singapore, we currently have offices in Berlin, London and LA. Our brands include Sand & Sky and Coco & Eve.

**About Supernova’s Internal Engine**:
Together we create Superstars Our three company pillars are guided by this motto: Our product and brands are of the highest quality and within the top five in their category; our customers are the focus of our actions and their lives improve with our products; our talent and employees grow and develop within Supernova.

This means that investing in hiring, developing and retaining the brightest minds in the world is a top priority. Living our core values of #MakeAnImpact, #TalkAboutIt, #SeekNewOpportunities, #DelightAndSurprise and #MoveForwardTogether creates a unique culture across five different time zones and allows us to realise the enormous potential of this exciting industry. If you’re an ambitious, smart, natural collaborator who likes taking risks, influencing, and innovating in a challenging hyper-growth environment, we’d love to talk to you about joining our team.

**About the Job**:
We are looking for an exceptional and ambitious Compliance Specialist who will be responsible for product compliance focusing on food supplements and cosmetics. You will be responsible for coordinating all international Federal/State/Municipal regulatory compliance aspects. This position will work with our Product Development, Quality, Brand & Legal functions and nominated regulatory agencies to develop, refine and ensure the products compliance process is developed and is in line with emerging market advancements.

Based out of the Singapore Headquarter office, you will coordinate all aspects of Compliance with respect to product, business development, sourcing and vendor management.

At Supernova, we focus strongly on growth. Our team is comprised of people who are flexible, adaptable, and able to manage multiple tasks in a fast-paced, iterative environment. As a member of this team, you will work in an open-plan agile development environment.

**Key Responsibilities**:
**Product Compliance**
- Working alongside Brand and Product Development to ensure compliance of all new and existing products with global legislative requirements (FDA, EC, HSA etc)
- Complete the registration of all new products/categories when the same is not covered by external regulatory partners
- Liaise with nominated regulatory agencies and manufacturers to overcome compliance issues and suggest corrective measures
- Assist with the substantiation of product claims, conduct own research and support Marketing and Brand providing adequate evidences
- Support the Product teams in quality-related matters should the adherence to international standards and overall product compliance be at risk Business Development Compliance
- Identify and manage regulatory requirements to enter new markets
- Identify and manage regulatory requirements to enter new channels
- B2B: evaluate the compliance requirements submitted by new Retailers and act as main point of contact until registration is completed Vendor Management
- Support the Operations Director in screening new suppliers and conduct due diligence before on-boarding commences
- Own and coordinate all the supplier on-boarding processes until full assessment and registration are completed
- Be the Brand ambassador in all gatherings involving external partners
- Define the minimum requirements for factories compliance (CSR), ensure conformity and lead the implementation of a continuous improvement plan (road map to sustainability)
- Act with integrity and enforce the Company Code of Conduct in all occasions
- Supplier relationship management
- Support Legal and Quality in conveying respective requirements to trading partners and manufacturers

**Internal Processes**
- Work with nominated regulatory partners to build a global compliance matrix pertinent to Supernova current and future product categories and main markets of distribution
- Align with the Operations Director and Executive team on compliance and sustainability KPIs and monitor their annual achievement
- Continually improve and upgrade internal processes and SOPs
- Formulate and disseminate relevant reports
- Own and maintain the supplier database and the central compliance archive

**Knowledge and experience**:

- 2+ years of experience in a regulatory, vendor management or corporate responsibility role, preferably coming from a high regulated industry, such as Cosmetics, Food or Pharmaceutical
- Previous experience in a global e-commerce or multi-channel / multi-Brand environment are definite plus as the successful person will need to hit the ground running
- You come with a