Admin Assistant

1 day ago

Singapore INDOGUNA (SINGAPORE) PTE LTD Full time

Admin Assistance to perform a variety of administrative task and support Modern Trade (MT) workflow. Acting as the point of contact among executives, Indoguna team members, clients and other external partners. Managing information flow in a timely and accurate manner. You should be well-organized, have great time management skills and be able to act without guidance (Independent) and providing personalized and timely support to MT team members.

To assist in Mordern Trade business activities in establishments that caters to public (Departmental store, supermarkets, hypermarkets, grocery stores and gourmet stores, online, Live Stream show and offline retailers).

**Job Duties**:
1. Ensure the availability of stocks for Retail & Maxzi Online sales / E
- sales, promotion and demonstrations.

2. Data input and maintain for total Maxzi E-commerce.

3. Prepare new product listing forms for submission to Customer.

4. Handle inquiry / quotation from internal and external parties

5. Internal & External warehouse stocks co-ordination for delivery

6. Liaise and communicate with internal departments like purchasing,

finance, operations, production. External supplier like SHC, Afon,

Simplehost, WNB web designer etc

7. Work closely with MT team to ensure excellent in-store management

of stock and customer satisfaction.

8. Tracking of E-Commerce sales data monthly

9. Generate daily sales report.

10. Recording of sales meeting minutes.

11. Compilation of Merchandiser report.

12. Accounts aging list submission to customer and follow up on

prompt payment.

13. Resolve problems and handle customers complaints in a timely

manner.

14. Collaborate with team to achieve target.

15. Develop and maintain excellent relationships with customers to

benefit development of the products.

16. Undertake ad-hoc projects as and when assigned to support

branding and marketing initiatives like event, exhibition, or

conferences.

17. Ensure activities meet with and integrate with organizational

requirements for quality management, health and safety, legal

stipulations, environmental policies, and general duty of care.

18. Ad-hoc duties or any other Modern Trade sales supporting

functions

**Skills / Qualifications**:

- Proficient in Microsoft Excel, Words and PowerPoint
- Diploma or equivalent work experience
- Fast learner, motivated and committed
- Aptitude in delivering attractive presentations
- Good communication and interpersonal skills
- Willingness to learn and innovate
- Responsible and independent

**Others**
- 5.5 work week alternate Saturdays

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