Full Time Receptionist/front of House

1 week ago

Singapore PTS CONSULTING (SINGAPORE) PTE. LTD. Full time

**Role: Full time Receptionist/Front of House Location**

**Singapore CBD Reports to Office Manager locally/ Facilities Director regionally
This Grade A office is new and within walking distance of the NS line or DT line. Set over 20,000sq ft it houses the local team of this international organisation.

If you have excellent customer service skills, are computer literate and can work confidently and calmly for a high performing organisation this role could be for you. You will need to be responsible and be proactive.

Working with one other person you will form a team to handle the front of house receptionist duties.

The role requires the person to be the initial point to contact to staff and visitors who will expect a very high standard of service Role and Responsibilities

**Responsibilities**:
Coordinate with stakeholders to maintain, handle and build office equipment, physical space, telecommunications systems and all other facilities at regional offices

Perform full reception function in a professional manner including:

- Answer telephone calls, take messages and greet guests
- Manage the incoming mails/parcels and distribute to the relevant departments
- Provide administrative support, e.g. stationery, printing, business card ordering
- Perform audio/visual system support
- Manage meeting rooms to ensure they are tidy and clean prior to and after each meeting
- Monitor Conference Room Tracker
- Greet and escorting guests
- Manage tea ladies for food and beverages
- Maintain the office and pantry supplies
- Arrange access cards for office and parking access
- Update contact list
- Handle invoices
- Assist colleagues in copying, scanning, lamination, binding on request
- Make stands, notice, and labels of the office
- Assist in any events or ad hoc projects

**Experience and Certifications**

**Requirements**:

- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment
- Details-oriented, mature and responsible and flexible when the role requires.
- Self-driven, flexible, with excellent communication and interpersonal skills

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