Litigation Legal Secretary

2 weeks ago


Singapore TRITON AI PTE. LTD. Full time

**Perm**:

- **Prior experience as a Legal Secretary, ideally supporting senior lawyers or Partners. Experience as a Personal Assistant is a plus.**:

- **Fast thinker and executor with eExcellent spelling, grammar, and familiarity with legal terminology.**

**We are looking for an experienced Legal Secretary to support a busy litigation practice in Singapore. This role involves a broad range of administrative and secretarial tasks, including supporting Partners, managing client files, handling billing and financial matters, coordinating diaries and travel, and assisting with business development efforts. You’ll also provide cross-practice support during peak periods or staff absences.**

**Key Responsibilities**:

- Provide secretarial support to Partners, including managing calendars, scheduling meetings, and booking travel
- Handle incoming and outgoing calls, liaising with clients and colleagues
- Prepare, scan, print, and file legal documents and court bundles
- Maintain accurate and up-to-date electronic client files and archives
- Communicate effectively with internal and external stakeholders to ensure smooth workflow
- Manage and prioritise daily tasks and meet deadlines independently
- Prepare and update Excel reports as needed
- Assist with the billing process: draft and review bills, track expenses, and process third-party invoices
- Submit expense claims and manage cheque requisitions
- Use e-litigation portals to file and retrieve court documents, manage hearing dates, and conduct cause book searches
- Occasionally provide reception coverage or run office errands

**Requirements**:

- Prior experience as a Legal Secretary, ideally supporting senior lawyers or Partners
- Experience as a Personal Assistant is a plus
- Recognised secretarial qualifications with strong academic results
- **Fast and accurate typing speed (60+ wpm)**:

- Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Excellent spelling, grammar, and familiarity with legal terminology
- Strong attention to detail and organisational skills
- Ability to prioritise tasks and work under pressure
- Proactive, discreet, and professional at all times
- A collaborative and positive team player with a flexible mindset

**Triton AI Pte Ltd**
**Registration Number: R1980724**
**EA: 21C0661


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