Operations Executive

2 days ago

Ang Mo Kio, Singapore Pathlight School Autism Resource Centre (Singapore) Full time

**Responsibilities**:
Programme Operations
- To ensure efficiency and effectiveness in handling day to day programme operations
- Organise school events (Open House, Parent Communication Night and other events)
- Provide logistic support to meetings and training for staff
- Ensure regular updating of Student Database for fees and announcements
- Collect data for regular report submissions to relevant agencies
- Adhere to all requirements for the smooth operations of the programme as stipulated by funding agencies
- Support and ensure cleanliness and timely maintenance of all items and facilities requests.

Programme Administration
- To ensure consistency in adherence to department standard operating procedures
- Maintain proper documentation system and processes
- Ensure adherence to key performance indicators with proper tracking and reporting (scoreboards, regular data e.g. student / staff hours, outcome measures, progress tracking etc)
- Procure and maintain supplies and resources for programme
- Support student management system
- Document all events and activities by taking photographs (for purpose of communications to stakeholders and posting on social media)
- Support teachers with necessary logistic supports for their outing such as transportation coordination

Student Administration
- Manage and prepare student’s fee processes, including monthly Giro submission, coordinating and processing payments from parents and ensure timely payments
- Maintain accurate and up-to-date for all fee payments such as adhoc payments
- Prepare Welcome Guide and Security Passes

Any other projects / duties as assigned by the Centre Manager and Deputy Executive Director of ARC(S)

**Requirements**:

- Proficient in Microsoft Excel and Word
- Comfortable working in a fast pace environment with tight deadlines
- Ability to adapt well to change
- Have good initiative and problem-solving skills
- Positive attitude and a good team player

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