Manager, Admin and Postgraduate Outreach
2 days ago
The NTU Student Affairs Office (SAO) plays a pivotal role in fostering the holistic development of students. SAO is dedicated to fulfilling its mission of collaborating and co-creating a vibrant, meaningful, and enriching student life experience with its partners. This is achieved by promoting students' personal growth through co-curricular learning opportunities, which include student-led activities, leadership development initiatives, residential hall programmes, integration efforts, community engagement initiatives, as well as arts and sports development.
This Manager will play a key role in overseeing the day-to-day operations of the office, with responsibilities spanning administration, finance, facilities management, postgraduate student life, and student support services.
Responsibilities
Lead a team to deliver excellence in the following core areas:
Postgraduate Student Life & Development- Lead planning, policy development, and evaluation of postgraduate student life strategies aligned with NTU’s Student Life and Lifelong Learning Goals.- Drive collaborative partnership with NTU PACE, Graduate College, Schools, Faculty Advisots to co-create meaningful and relevant student development initiatives.
Student Support Services- Administer the Work Study Scheme and its associated system— experential learning progamme for NTU students to take on training assignments within the campus and learn about working life.- Provide advisory and operational support to 23 Hall Councils on matters related to budgeting, procurement, and asset management.- Manage the processing of Co-Curricular Activity (CCA) certificate requests and coordinate the annual update of student CCA records.
Finance, Procurement and Administration- Lead the planning, tracking, and reconciliation of the SAO’s annual operating budget and endowment funds.- Oversee fixed asset management for SAO and student-managed facilities, including tagging, transfer, disposal, and annual verification exercises.- Provide operational guidance on procurement matters across SAO, ensuring consistent practices and adherence to NTU financial and procurement policies.- Supervise financial services such as virements, intra-company billing, accruals, and fund centre creation.- Manage the annual SAO budget exercise and manpower planning, including mid-to-long term resource forecasting to support strategic decision-making.- Oversee the administrative processes within the office. This includes working with the relevant departments on space planning/ reconfiguration, staff onboarding/ offboarding arrangements etc.
Requirements:
- Degree from any discipline with knowledge of corporate functions such as Finance, Procurement, and Facilities. Strong ability in planning and administration.- At least 10 years of work experience, with a supervisory role experience. Prior experience in the tertiary education sector will be advantageous.- At least 3 years of supervisory experience.- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Visio.- Relative familiarity with Finance practices, including some working knowledge of SAP.- Analytical and conceptual skills, especially in understanding organizational change and making judicious decisions.- Communication, negotiation and influencing skills.- Ability to collaborate with University students from different cultural background.- Resourceful, good analytical skills, operationally strong and detail-oriented with good problem-solving capabilities.
Hiring Institution: NTU
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