Senior Manager/manager, Corporate Services

S
- Posted by

Sabrina Lim- Recruiter

**Job Purpose**

Manage corporate services, facilities management, leasing, vendor and outsourcing management and general administration.

**Responsibilities**:

- Manage daily operations such as the management of service requests and liaising with building landlord and vendors for any related facility management tasks (e.g. monthly servicing /change of lights / etc.). Liaise with contractors/ vendors on renewal contracts quotations; rectify issues, defects and any concerned areas within the facilities (e.g. office equipment, general office cleaning, pest control, office renovation, travel planning agreement and etc.); ensure appropriate
- up with contractors/ vendors.
- Security Access Management including Door Access card control, review of surveillance camera & entry pass platform.
- Monthly submission of security access report to respective Heads for review.
- Premises Security and yearly check of extinguishers and hose reels.
- Perform annual review and update of internal policies to align new regulations.
- Liaise with contractors / vendors to repair and maintain bank’s facilities including but not limited to air conditioning, fire service system, access card system, CCTV, premises security, workplace safety and health, electrical system, plumbing and drainage System.
- Plan and monitor renovation and relocation projects, including physical relocation services.
- Provide solution and to assist in implementation of staff requirement on new equipment and purchase office furniture and office equipment.
- Assist to prepare annual budget for the repair, maintenance and new purchase.
- Manage and monitor vendors’ performance and outsourcing activities to ensure quality of works meet with the agreed Service Level requirement, compliance, service standard and site visit.
- Responsible for general administration, procurement, outsourcing, printing services, office supplies, secure & general courier services, office equipment management, records management services and mailing services.
- Manage contract renewal of corporate car rental, insurance policies renewal and prepare proposal for approval before deadline.
- Manage procurement process for office supplies, rental and other needs includes negotiating with vendors and conducting tender exercises. Support procurement documentation that align with bank’s policy.
- Ascertain proper approval on service orders and payment process.
- Central contract storage for all contracts signed with external parties and co-ordinates offsite document storage.
- Provide solution and to assist in implementation of staff requirement on new equipment and etc.
- Streamline and review daily operation workflow to enhance efficiency.
- Review procedure and policies annually.
- Assist in BCP drill and work closely with IT team on issue affecting corporate services.
- Assist in ad-hoc projects / tasks assigned by the supervisor.

**Job Requirements**
- Diploma/Degree holder or equivalent in business administration/management, procurement related disciplines.
- Minimum 5 years’ experience in facilities management, familiar with corporate services, outsourcing, procurement, vendor management, general administration preferably in banking field.
- Good knowledge of property facilities management, corporate service vendor management, outsourcing, general administration, workplace safety and health,
- Conversant with PC knowledge, including MS Word, Excel and PowerPoint.