Front Desk Receptionist

1 week ago

Punggol, Singapore GIIS SINGAPORE Full time

Job Description - Front Office Executive / Receptionist

**KEY RESPONSIBILITIES**

**Functional**
- Manages incoming and outgoing mails, parcels, messages, fax and phone calls and ensures that the relevant personnel receives them
- Attends to queries from walk-in visitors, students, staff and vendors
- Prepares and issues car park labels and visitor passes
- Manage record books such as those relating to rental/ booking of school facilities and ensure room keys are accounted for
- Updates internal phone list, staffroom seating plans, locker plans etc.
- Manages loss and found items
- Ensures neat and clean reception and lobby area
- Provides administrative support and documentation filing
- Oversees Administrative Assistant in the ordering of supplies (printing paper, stationery, newspapers etc.) and ensures constant supply of materials for use
- Assists students in administration-related matters (e.g. collection of Examination Certificates, use of sick bay, issuance of Student Identification Passes, issue combination locks, etc.)

**People Interaction**
- Communicates and coordinates with internal departments
- Liaises with School Attendant to ensure the sufficient supply of refreshments for pantries
- Covers the duties of the administrative assistant and personal assistant in their absence. Attend ad-hoc task as assigned by superiors.

**Minimum Qualifications**

GCE O levels/ Diploma

**Experience**

Reception/ administration experience advantageous but not necessary

**Working hours**

**Monday - Friday : 9:00am - 5:30pm**

**Saturday - 9:00am - 1:00pm**

**Job Types**: Full-time, Permanent, Contract

**Salary**: $2,000.00 - $2,500.00 per month

**Benefits**:

- Employee discount
- Health insurance

Work Location: In person

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