Executive Assisstant

**Role: Executive Assistant**:
**Introduction**:
Unimas Consulting is a Singapore Enterprise, providing Independent Consulting Services in Digital Transformation Strategies, Process re-engineering, Supply Chain Digitalisation and Risk Management solutions to global and regional clients.

A professionally run firm with keen eye for details and professional excellence to deliver outstanding internal and external customer experience.

We are looking for a self-driven individual, with ability to work independently and have multi-cultural awareness to deliver the highest levels of excellence on job and live our Values.

**Executive Support**:

- Supporting Unimas Director with his Daily tasks, Meetings, Travels, Presentations and Project monitoring
- Provide full spectrum of secretarial support to Director
- Conduct market research and organizational activities on behalf of Director
- Assist in HR related matters
- In charge of all private and confidential materials of the organization and Director
- Schedule internal/external conference meetings and company events
- Manage virtual platforms and social media account
- Attend to personal matters for Director and family
- Perform any other ad-hoc tasks assigned
- Supporting Business Development activities and new lead generation
- Maintaining Social Media profiles for Unimas
- Ad hoc-research on Topics specified by Director and preparing presentations
- Preparing Bid submissions, costing and proposals deck
- Preparing concept presentations, and white papers.
- Managing Client Communications and Tracking BD sales pipeline

**Office Administration**:

- Managing Records, Custody of Assets - like Laptops, Access cards
- Office Management including managing seating arrangements, stationery and office facilities
- Office Attendance monitoring, Leave records, HR and Travel Policy administration
- Managing daily expense accounting, filing of receipts, month-end expense summary, and travel expense claims
- Filing and Maintenance of Records and Documents
- Coordinating travel arrangements, tickets, and accommodation bookings
- Job description updates, Job Postings, Interview coordination, Onboarding of new joiners.

**Project Delivery**
- Delivering Project assignments as and when involved in client projects.
- Attending meetings, maintenance of minutes-of-meeting, preparation of Project Update presentations