Personal Assistant to Family Office

2 days ago

Singapore KYARD SG PTE. LTD. Full time

**Who we are & what we do**
We provide investment services and support services to a global family in addition to engaging in philanthropy in Singapore and around the world. Kyard SG is part of a global network of offices and will have up to ten staff members when fully operational. The office will be located in the CBD.

**Job highlights**
Competitive salary
Career advancement & good learning opportunities
Inclusive, flexible and friendly working environment

**Role positioning & objectives**:
1. Go above and beyond a narrowly defined job description and function as an all-around problem identifier and problem solver to support the Chief Executive in his wide-ranging activities which vary day-to-day and week-to-week with focus on both personal, household and business matters.

2. Shift to support the broader administrative function of the office when time permits or the situation demands.

3. Approach the work with good humor, flexibility and a personal touch while displaying confidence, independence and resourcefulness.

4. Champion the values of the family office and work to further the mission of the office to provide exceptional, devoted service to the family and its various activities around the world.

**Job duties include, but are not limited to**:
1. Processing and managing high volume of files, data, and calendar information. Providing frequent updates to the Office Manager and the Chief Executive.

2. Providing administrative support to rest of the management team as and when required, including reception coverage when the office established.

3. Acting as a liaison with various government agencies and departments, service providers, and consultants and assisting in managing queries on local policies and procedures as they arise

4. Acting as the “go-to” person on coordination between internal and external stakeholders

5. Manage extensive and highly diverse family activities

6. Sourcing and liaising with external vendors on various home upgrading/maintenance and repair works related to the Chief Executive’s household.

7. Ensuring timely payment on all essential household needs and family identity documents such as passport, visas & re-entry permits

8. Assisting with matters concerning the Chief Executive’s household staff: nanny, domestic helpers and driver.

**Ideal Qualifications**:
1. Ability to maintain a high degree of confidentiality and appropriate sense of urgency at all times.

2. Ability to work under pressure, dealing with interruptions, ad hoc events while making necessary adjustments.

3. Highly organized with a keen eye for detail; efficient, takes ownership and a self-starter.

4. Knowledgeable and resourceful on a wide range of areas related to living and working in Singapore, deploying this knowledge to solve challenges and create efficiencies for the Chief Executive and the office.

5. Good interpersonal skills with strong work ethic.

6. Perceptive and able to anticipate needs, with the skill of weighing options and presenting reasonable, fact-based solutions.

7. Proficient in M/S Office Suites and knowledge of basic Apple products is a plus.

8. Diploma and above or min 5 years equivalent experience in a similar role.

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