Administrative Executive

2 weeks ago


Singapore POLAR PUFFS & CAKES PTE LTD Full time

(aka Leasing Executive)

**Responsibilities
- Liaise with Mall’s Management/Hospital’s Management for tenancy renewal meet-up, reinstatement, negotiate on rates and any other matters relating to tenancy and operations/outlets issues
- Conduct market survey, competitors’ survey relating to leasing
- Source out new potential location for business expansion and study site feasibility and assist in new rates negotiation
- Attend tender briefing and prepare tender documents for submission
- Keep track of lease renewal and update leasing database regularly and to maintain with strict confidentiality
- Update Finance, Retail and relevant stakeholders on changes in landlord requirements and rates
- Keep track of the Letter of Offer and Lease Agreement and to arrange for Directors’ signatures and ensure timely submission of documents
- Monitor SESAMI, ARIBA portals and other portals for leasing opportunity
- Prepare BEP for outlet renewal and new site
- Raised CAPEX for outlet renovation and purchase of fixed assets
- Generate Purchase Requisition for approval and submission
- Maintain proper records of all tenancy documents, drawings for renovation and reinstatement works
- Liaise with Pest Control Company, grease trap/floortrap company to service outlets for pest prevention
- Monitor SFA licenses - take note of the expiry dates and issuance of new license
- Update renovation status and consolidate all invoices pertaining to renovation and purchases of fixed assets
- Work closely with Project team and landlord Facilities team on renovation or reinstatements of outlets
- Follow up with vendors on quotations, job orders, contractors in the absence of Project Team
- Perform any other tasks as assigned by Superior

**Requirements
- Minimum Diploma in Business, Marketing or Real Estate Management
- At least 2 years' experience in Retail Mall leasing



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