Receptionist

1 week ago

Singapore NOISE PLASTER PTE. LTD. Full time

Noise Plaster is a leading soundproofing solutions company using the latest European technology to deliver customer-centric noise reduction solutions for residential, retail, and commercial projects and end users. We supply and install only the highest quality window and door systems to achieve maximum results, with the highest professional standards of care and integrity.

As a modern, young, and vibrant SME in the construction industry we seek to change the way contractors work in Singapore, leveraging technology and sustainable best practices to deliver value to our customers and stakeholders.

**Job Overview**

Strong communication and interpersonal skills are essential for effectively liaising with staff and visitors at all levels. If you are proactive, detail-oriented, and eager to contribute to a dynamic work environment, we encourage you to apply.

**Key Responsibilities**

Reception and Communication
- Receive visitors and provide a welcoming environment.
- Answer and direct incoming phone calls in a professional manner.

Mail and Courier Management
- Handle all incoming and outgoing mail and courier deliveries.
- Sort and distribute mail promptly.

Office Supplies and Equipment
- Order and manage office and pantry supplies, including stationery, water dispenser, name cards, and toiletries.
- Oversee standard office equipment and consumables, ensuring their proper functionality.

Vendor Coordination
- Coordinate with vendors for office maintenance tasks such as lights replacement, air con servicing, and office cleaning.

Fleet Management
- Manage the company's vehicle fleet, ensuring proper maintenance and coordination with respective parties (e.g. leasing company / vehicle servicing vendor) and cash card top-ups as needed.

Filing and Expense Management
- Maintain and organize a systematic filing system.
- Check and process staff expenses claims.

Event and Meeting Support
- Organize and provide support for company events and meetings.

Office Maintenance
- Ensure general housekeeping and cleanliness of the office space.

Ad-hoc Duties
- Undertake any other ad-hoc duties as assigned by the management.

**Qualifications and Skills**
- Possess a diploma from a recognized tertiary institute.
- Havea minimum of 2 years of experience in customer service and/or office administration roles.
- Showcase exceptional customer service skills with a meticulous attention to detail.
- Embrace a 'can-do' attitude and exhibit the ability to proactively resolve challenges and problems.
- Display excellent organizational skills, approaching work with a methodical mindset.
- Actively contribute as a team player with a flexible attitude, supporting colleagues in emergencies.
- Cultivate a helpful and friendly disposition, ensuring a warm welcome for clients both on the phone and in person.
- Possess strong interpersonal, oral, and written communication skills.
- Excel at multitasking and thrive in a fast-paced work environment.
- Immediate availability or a short notice period is advantageous.

**Remuneration**

Basic salary up to S$3,000 depending on experience

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